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JOB SPECIFIC COMPETENCIES
Management of Credentials, DTM and Licensure
Partner with Clinical Programs Program Manager to prepare, review and disseminated Drug Therapy Management (DTM) packets (annual, initial, updates) for the division pharmacist. Scan and submit completed packets to the Credentials Committee of Medical Staff (CCMS) for review of pharmacist privileges.
Management of Postgraduate DOP Residency Program
Coordinates recruitment efforts including to but not limited to: identifies, updates and maintains materials for each program, updates and maintains Pharmacy Residency website page, coordinates shipping, receipt and set up of interview materials for national meeting, attends
national meeting to manage appointment desk, check in candidates, and maintains candidate photos, interviews, and communication. Prepares materials, schedule rooms, prepares itineraries, and coordinates the onsite interview schedule and process for the all residency programs. Works directly with the Education and Training Office to ensure appointment, orientation, and onboarding of new residents. Manages the institutional trainee's management system and communicates directly with selected trainees' requirements and deadlines for appointment.
Provides Division of Pharmacy overview and onboarding for new MDACC trainees including office setup, keys and access requests, computer access, and required training.
Supports the 6 residency program directors to maintain documentation and files pertaining to the administration of the residency programs.
Manages residency SharePoint site and maintains rotation schedules, announcements, resident pictures and demographics, learning experience descriptions, and oncology forum schedule.
Coordinates residency events (e.g., orientation, graduation, project presentations, research project workshops, room scheduling, program announcements, room decorations, securing certificates, photos, catering, and creating and distributing event programs).
Prepares all travel and reimbursement for residents and program directors. Monitors and reconciles reports for resident program expenses and reports as required.
Provides administrative and technical support to residents and program directors.
Makes agenda, attends, and takes minutes for residency programs directors meeting, and resident selection meetings.
Assists in preparation of required documents for American Society of Health- System Pharmacist (ASHP) and National matching service.
Submits and maintains records and documents.
Maintains resident's office, submits requests for cleaning or repairs.
Management of Undergraduate Student Training Programs
Coordinates pharmacy student rotations at MD Anderson from affiliated Colleges of Pharmacy.
Works directly with the Trainee Office to ensure appointment, orientation, and onboarding of new students.Manages the institutional trainee system to process students and external trainees, communicates directly with trainees regarding requirements and deadlines for appointment. Follows up on missing items routinely with the students to insure on time appointment.Provides Division of Pharmacy overview and onboarding for new pharmacy students including access requests, computer access, and required training.Serves as a resource for all pharmacy student trainees, submits tickets for computer issues.Coordinates check out procedure and evaluation, including return of scrubs and equipment. Notifies appropriate areas to cancel access upon exit.Communicates directly with College of Pharmacy's on student rotation availability, changes to rotation schedules, and coordinates rotations.Maintains student rotation lists, assigned preceptors and preceptor certificates.Coordinates on site student educational programs (shared student instruction, journal club). Communicates with students and preceptors of schedules, requirements, and location. Maintains documentation of attendance, materials and procedures.Administrative and Financial Management of Training ProgramsPrepares and submits information for invoices for student rotations. Follows up to make sure invoices are paid.Responsible for sending names of the new residents/students to be added to the grand round's communication to the education coordinator in Pharmacy. May served as back up to the Accreditation Counsel for Pharmacy Education (ACPE) coordinator for Pharmacy.Other duties as assigned.CORE COMPETENCIESBusiness Acumen - Understand the impact of the job within the institution; have and use cross-functional knowledge to understand interdepartmental connections.Oral Communication - Express ideas clearly and concisely in groups and one-to-one conversations; create an environment with open channels of communication.Written Communication - Convey information clearly and concisely through both formal and informal documents; adapt writing style to fit the audience.Service OrientationProvide service to our customers, including patients, patient caregivers, referring physicians and each other, in a reliable, responsive, safe, friendly and courteous manner.Promotes inclusiveness and collegiality by demonstrating respect and professionalism to others at all times.Models safe, ethical behavior, mitigating risk to the institution through sound business practices, and adherence to MD Anderson's Standards of Conduct, institutional policies and proceduresResponds to requests in a timely manner, communicating expectations for procedures, service arrival, or project deliverables to patients and coworkersAdmits when wrong, apologize and take steps to resolve a situation to help to patients and coworkers before being asked.REQUIREMENTSEducation: Bachelor's degree.Preferred Education: Master's Level DegreeCertification: NonePreferred Certification: TAGME certificationExperience: Three years of related experience to include experience coordinating a residency or fellowship training program. May substitute education for additional years of experience on a one-to-one basisPreferred Experience: Discover system or onboarding trainees is highly preferred. Experience with Excel managing multiple spreadsheets.Onsite Presence: Is RequiredWORKING CONDITIONSFrequencyDeadlines Sedentary Environment Constant 67-100%PHYSICAL DEMANDSFrequencyWeightArm/Hand Steadiness Carrying Keyboarding Sitting Visual Acuity Eye/Hand CoordinationSeldom 3-10% Seldom 3-10% Constant 67-100% Frequent 34-66% Constant 67-100% Frequent 34-66% 5-10 lbs COGNITIVE DEMANDSAnalytical Ability Attention to detail Comprehending Following Instructions Interpersonal Skills Multitasking Oral Communication Organizing Problem Solving Reading Skills/Comprehension Written CommunicationBachelor's degree. Three years of related experience to include experience coordinating a residency or fellowship training program. May substitute education for additional years of experience on a one-to-one basis. It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.htmlAdditional Information
Requisition ID: 157452
Employment Status: Full-Time
Employee Status: Regular
Work Week: Days
Minimum Salary: US Dollar (USD) 54,500
Midpoint Salary: US Dollar (USD) 68,000
Maximum Salary : US Dollar (USD) 81,500
FLSA: exempt and not eligible for overtime pay
Fund Type: Hard
Work Location: Hybrid Onsite/Remote
Pivotal Position: No
Referral Bonus Available?: No
Relocation Assistance Available?: No
Science Jobs: No
