Please Send Resumes !
Quick Books Experience Needed For Billing !
Light Industrial Company
Operations Administrative Assistant should be well-versed in
warehouse operations, inventory management, shipping and logistics. This person will work with
our customers, vendors and the warehouse personnel. Exceptional organizational skills and strong
attention to detail is required.
RESPONSIBILITIES:
Assist Manufacturing Manager with flow of daily job operations
Create new jobs
Ensure proper workflow through tracking of builds and paperwork to maintain
recordkeeping validity
Recordkeeping on all jobs, including MDB (Material Data Book)
Recordkeeping for customer spare parts lists
Prepare labels and track router sheets throughout the production process
Compare shipment contents with paperwork to support inventory accuracy and record
management
Facilitate shipments for customers
Serve as lead in quarterly inventory count and investigate discrepancies
Monitor inventory levels of components and finished products
Track service technicians required safety compliance in ISNetworld
Assist with purchasing raw materials, components and supplies to support production
schedules
Maintain calibration certificates for specialized equipment
QUALIFICATIONS:
Computer proficiency required for basic programs, (Outlook, Word, Excel)
Experience with QuickBooks Desktop is required to set up jobs, cost codes and invoices
Familiar with Time Tracking software
Ability to read manufacturing drawings
OSHA/Safety experience
Familiar with invoice submission software
Personal Protection Equipment may be required on occasion
Ability to pay attention to the details of a task
Positive and professional attitude
Understand verbal and written instructions
Great communication and interpersonal skills
Excellent problem-solving skills
Basic safety training skills
EDUCATION:
Associate’s degree preferred but not required in lieu of experience
EXPERIENCE:
Two or more years of administrative experience in a related field, manufacturing,
construction or warehouse management
