JAFRA COSMETICS INTERNATIONAL is looking for you . Jafra is a fun direct selling company that has been part of the industry since 1956. We work to create an exceptional experience for our associates and sales consultants. Are you ready to be part of the team? Join us! POSITION DESCRIPTION POSITION TITLE: HR Assistant REPORTS TO: Human Resources Manager DEPARTMENT: Human Resources LOCATION: Lewisville, TX STATUS: Full-time, Exempt PRIMARY FUNCTION: The HR Assistant is responsible for performing a variety of human resources support duties related to performance management, talent management, and records retention. The majority of these duties fulfill compliance, regulatory, and/or governance requirements. The HR Assistant must be able to maintain accurate records (including personnel files), monitor incoming calls, and assist with other miscellaneous tasks. This position requires the ability to maintain various amounts of data, independence, flexibility, and compliance to directions, as brief or detailed as they may be. Due to the confidential and sensitive nature of the information encountered, discretion is also a requirement. In addition, discretion is also a requirement due to the confidential and sensitive nature of the information encountered. ESSENTIAL DUTIES AND RESPONSIBILITIES:
Data entry and maintenance of all 3rd party systems, i.e. ADP, PAN, Workterra, Impact Compliance, and SAP as required
Weekly administration of employment personnel files, with focus on maintaining up-to-date information, retention policies, and file security
Collect and synthesize data for various Human Resource reports
During audit season, comply with all requests from external auditors for personnel records
Provide professional customer service to both internal and external employees
Support US HR teams with various projects as assigned
Perform follow-up activities for personnel missing HR deliverables
Process department invoices and purchase orders.
Plan and coordinate employee events and activities.
Track and monitor attendance in ADP for hourly employees and temporary personnel.
Support the Distribution Center with Safety.
All other duties areas assigned.
TRAVEL: None
QUALIFICATIONS
EDUCATION: Bachelors Degree
EXPERIENCE:
4 years minimum of clerical experience, preferably in a Human Resource department
Demonstrated ability to manage multiple tasks concurrently
Proven ability to maintain positive working relationships
Work experience in a fast-paced and ever-changing environment
SKILLS:
Must be able to effectively work with ambiguity
Must have tenacity and persistence in order to complete assignments requiring inputs from multiple sources
Strong attention to detail required
Must be a highly organized self-starter
Follow directions and think critically about the assignments given
Maintain confidentiality
Understand and accept constructive criticism
Ability to maintain a high level of energy, flexibility, professionalism and confidentiality
Effective verbal and written communication skills in English
Bilingual (Spanish and English, oral and written)
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