Senior Office Coordinator

Senior Office Coordinator

Vacancy expired!

Job Description

You are the heart of the office and under the direction of the EVP you will manage internal and external stakeholders; drive progress, manage processes and operations and make sure timelines and service levels are world class. Below is non comprehensive sample of the tasks to be expected.

• Manage the Front Desk and the kitchenette operations to ensure everything runs smoothly e.g., mailing, organize meetings, answer phone inquiries, greeting guests, organize equipment in coordination with the EVP etc.
• Maintain office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions
• Handle confidential information such as invoice management
• Manage relationships with vendors, service providers, and landlords/ agencies
• Support the EVP with day-to-day business, operationally and with ad-hoc tasks
• Organize and schedule the EVP`s agenda, handle travel arrangements on international scope (visa, permits etc.), accommodation, client meetings and expenses
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement
• Designs and implements office policies by establishing standards and procedures
• If interested, involvement in future recruiting process and other HR related topics

Qualifications

• Relevant experiencein a comparable role (7+ years), ideally for a start-up or similar organization
• Diligent, structured and intelligent personality withproactive approachin anticipating the needs of management
• Flexibility, excellent interpersonal abilities and project coordination experience
• Positive attitude, with a willingness to provide the highest level of service as well as discretion and personal sensitivity in all aspects of the role
• Self-directed and able to work without supervision, excellenttime management skillsand ability tomulti-task and prioritize work
• Excellent written and verbal communication skills inEnglish
• Ability to maintain acalm, professional andpleasant demeanour under stressor tough deadlines
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness
• High level of proficiency in allMS Office products
• Knowledge of accounting / budgeting procedures is a big plus

Additional Information

This role is designed to be based in McKinney, Texas hence please ensure you are eligibility to work and live in the USA as this position is not eligible for immigration sponsorship. We do not consider CVs from agencies.

We encourage you to apply for this position regardless of your age, gender, or religion (or whatever might hold you back). At Nexxiot, we embrace and strongly believe in the power of a diverse culture – only by accepting everyone for who they are, we can build the best team and drive Nexxiot to success!

We are very much looking forward to receiving your application via our career portal (in PDF max. 3 pages) so we can get to know you a bit better.

• Robust benefit package, including Medical, Dental, and Vision
• Company-paid Life and Disability coverage
• 401(k) Plan with company match
• 10 vacation days per year (on top of Public Holidays)
• Career path and growth opportunities available
• Fun and team-oriented culture
• Pay: $50,000-$60,000 based upon qualifications