Description Robert Half Finance and Accounting has partnered with a growing company in Plano looking to hire an Executive Assistant on a direct hire basis. The Executive Assistant will be supporting the CEO and CFO. The Executive Assistant must have 5+ years’ experience supporting senior executives and will be responsible for the following:
Types general correspondence and design memos, charts, tables, etc. Proo copy for spelling, grammar and layout; making appropriate changes necessary. Responsible for accuracy and clarity of final copy.
Creates presentations using PowerPoint for presenting to internal & external audiences.
Schedules meetings and conference calls, readying rooms and facilities for such meetings.
Arranges corporate travel and meetings by developing itineraries and agendas; booking transportation, lodging and meeting accommodations.
Arranges personal travel, by developing itineraries and agendas; booking transportation and lodging.
Process and submit monthly expense reports.
Welcomes visitors, reviews correspondence, and arranges company dinners and other corporate functions; answering questions and meeting requests directed to the CFO and CEO.
Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans.
Acts as a project manager for special projects which may include but are not limited to: planning and coordinating multiple presentations, disseminating information, coordinating direct mailing, and creating brochures.
Works independently and within a team on special non-reoccurring and ongoing projects.
Identifies and coordinates necessary process improvements.
Other duties as may be assigned.
Requirements
Bachelor's degree preferred
Advanced proficiency with MS Office; Outlook, Excel, Word, PowerPoint
Experience working as a collaborative member of an administrative team to ensure consistent, effective administrative coverage
Proven track record of experience working cooperatively and effectively with all stakeholders across the organization
Advanced proficiency managing complex calendars, arranging travel and processing expenses
Advanced proficiency in coordination of meetings, agenda development and arranging technical support
Full comprehension of office management principles and procedures
Knowledge and confidence to make administrative and procedural decisions using sound judgement involving sensitive, confidential issues
Ability to recognize sensitive, confidential and proprietary information and discipline to maintain information with the highest level of integrity and confidentiality
Strong time-management skills and the ability to organize and coordinate multiple projects at once
Ability to create, compose, and edit written materials
Polished communicator with strong verbal and written skills to effectively interact with a wide range of customers, both internal and external
Ability to gather data, compile information, and prepare reports
Ability to develop and maintain record keeping systems and procedures
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
