Extraordinary commitment runs deep at Zachry. Here, dedicated men and women have the opportunity to work on challenging projects alongside those who value innovation and support team efforts in all our endeavors. We take care of our team members as family, within a culture of service where we do the right thing because it is the right thing to do. Our core values are at the center of every decision we make: Every Person Matters® Together We Can Do Great Things® This Is More Than a Job® Job Summary The Contracts Coordinator supports the procurement of ongoing projects, subcontract review and processes and contract review in support of projects throughout the company. Essential Functions
Review agreements and change orders that have been drafted through the HotDocs program to look for compilation errors, scope, clarity, and requirements for bonds and other supporting documents.
Send documents for electronic execution using Adobe Sign® electronic signature software, ensuring that appropriate parties are copied on the initial distribution.
Facilitate requests for status of agreements and change orders for revisions to agreements, including receiving and reviewing the initial request, preparing a draft of agreed exceptions, coordinating the response between the project and legal personnel, and coordinating final execution once the revisions are agreed.
Update procurement tracking sheets and change order logs for each project as activities progress.
File executed agreements in ELO and adjust insurance and bond holds in SAP.
Request bonds from vendors if required by agreements.
Attend weekly procurement update meetings.
Submit federal contract reporting information for required projects.
Review credit applications for legal terms and conditions.
Draft Confidentiality Agreements and track status of NDA’s
Attend quarterly JV meeting(s) and take meeting minutes to distribute to required parties.
Draft miscellaneous agreements in HotDocs. Once proficient in HotDocs, learn how to create and edit templates in HotDocs.
Review Owner bids (primarily DOT owners initially) and provide initial review.
Ability to learn this role proficiently will lead to growth within this department.
Work where procedures are varied and diverse; requires some independent decision-making.
Miscellaneous / Other duties as required.
This job summary is intended to describe the general nature and level of work performed by individuals assigned to this position. The job summary is not intended to be an exhaustive list of responsibilities, duties, and skills required for this position .
Required Skills & Experience
3-5 years job-related experience handling agreements, construction company experience preferred, not required.
Experience with maintaining electronic files.
Experience with HotDocs and Adobe Sign® a plus.
Strong verbal and written communication skills.
Strong prioritization and organizational skills; detail-oriented.
Ability to manage multiple tasks against set deadlines.
Dependable, self-motivated and task-oriented.
Working knowledge of Microsoft programs
Ability to work cooperatively and collaboratively with all levels of employees, management, and supplier/sub-contractors.
Benefits and EOE
Zachry offers an industry-leading benefits package for our employees and their families.
Medical, Dental, Vision, and Life insurance
401k, Paid leave, and Bonus Program
Company-paid short-term and long-term disability insurance
Employee assistance program
For additional company information, please visit www.zachrycorp.com
Zachry Construction Corporation performs heavy civil work throughout the United States, and relocation is sometimes required for continuous employment opportunities.
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.
Notice to Staffing Agencies
Zachry Federal Construction Corporation and its subsidiaries (Zachry) will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Zachry Federal, including unsolicited resumes sent to a Zachry Federal mailing address or email address, directly to Zachry Federal employees, or to Zachry Federal’s resume database will be considered Zachry Federal property. Zachry Federal will not pay a fee for any placement resulting from the receipt of an unsolicited resume. Zachry Federal will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Zachry’s recruiting function to submit resumes, and then only in conjunction with a valid, fully executed contract for service and in response to a specific job opening. Zachry will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Zachry’s Human Resources Representative or his/her designee. No other Zachry employee is authorized to bind Zachry to any agreement regarding placement of candidates by Agency.
