Vacancy expired!
Requisition ID: 271205
Relocation Authorized: None
Telework Type: Full-Time Telework
Work Location: Sugar Land, TX
Company Overview:Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers’ objectives to create a lasting positive impact. We serve the infrastructure; Nuclear, Security & Environmental; Energy; and Mining & Metals markets. Our services span from initial planning and investment, through start-up and operations. Core to Bechtel is our values ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our covenants integrity, respect, collaboration, trust, and delivery. They are what we believe, what customers can expect, and how we deliver.Position Summary:Works independently to provide administrative and secretarial support of a responsible and confidential nature to help ensure the smooth functioning of a department or project. Duties require accuracy, judgment, a high degree of initiative, discretion, diplomacy, and knowledge of protocol. Anticipates changing priorities and problems.Responsibilities:
Perform a variety of secretarial/administrative/clerical duties of either a general or a specialized nature through research, analysis, and coordination with other functions and disciplines.
Responsibilities entail use of judgment and initiative within guidelines of well-defined scope.
Follow up to ensure completion of actions.
Review deliverables and monitor quality to ensure that all documents conform to established standards and procedures.
Assist employees with standard forms.
Arrange requests from client, manager(s), and in-house staff.
Complete business independently as appropriate.
Ensure coverage in absence.
With an understanding of the departments goals and priorities and the managers’ commitments, compose and distribute complex correspondence using standard word processing systems or other software applications, in response to requests for department services; answer inquiries from other departments, area offices, or outside entities.
Prepare and proo standard forms, correspondence, reports, etc.
Assemble, copy, and distribute documentation packages.
Receive, sort, and distribute mail; process incoming and outgoing facsimiles, transmittals, and correspondence.
Keep abreast of key issues, commitments, and priorities of manager(s).
Research information and compile summary reports.
Extract data from reference material, either semi-technical or non-technical in scope.
Compile, analyze, and prepare or help prepare information for presentations, studies, or reports.
Perform data entry to maintain logs and track documentation.
Set up and/or maintain electronic and hard copy files.
Determine action on important or emergent matters or know whom to contact in absence of manager(s).
Independently anticipate problems / changing priorities and alert manager(s) as appropriate.
Collect, review, and distribute incoming hard copy and electronic mail.
Independently handle mail not requiring the managers’ attention.
Review for accuracy and format outgoing documents that require the managers’ signature.
May arrange complex travel arrangements, including details of business plans. Prepare itineraries and expense reports.
Arrange meetings, arrange for facilities, equipment, and refreshments.
Organize material for meetings, presentations, and training sessions.
Prepare, collect, review, and distribute meeting agendas, information packets, and minutes.
May operate a variety of audiovisual equipment in the presentation of programs, orientation, and conferences.Operate standard office equipment, including automation tools.Independently maintain a hard copy and/or electronic calendar for responsible manager(s).
Maintain standard office supplies and standard forms.
Work overtime as requested by management.
Perform other duties as required by manager(s).
Qualifications and Skills:Basic Qualifications:
Must be able to demonstrate intermediate proficiency using Microsoft Excel, Word, Outlook, and PowerPoint.
Must have excellent written and verbal communication skills, including spelling, grammar, punctuation, and proper use of syntax.
Required Qualifications:
Ability to operate standard office equipment.
Knowledge of filing systems and common office procedures.
Experience with answering manager or supervisor office telephones.
Excellent oral and written communications skills.
Effective communication, teamwork, and interpersonal skills required.
Preferred Qualifications:
Must be proactive, have above average organizational skills, use individual initiative and follow assignments through to completion.
Proven administrative capability including the ability to multitask while maintaining attention to detail and accuracy.
Must be able to operate effectively in an extremely fast-paced, high energy environment.
Must be flexible and willing to shift gears and take on unexpected and/or unanticipated projects as needed.
Must demonstrate a positive attitude and work effectively with all levels of internal and external customers.
Must be able to effectively deal with abstract and sometimes ambiguous situations in a positive manner and adjust quickly to changing priorities.
Ability to extract, compile, and assemble data for the preparation of reports.
Must be able to work with confidential material and maintain strict confidences.
Operation of standard computerized systems and other information transmission systems.
Demonstrated knowledge of filing systems and common office procedures.
Basic to intermediate knowledge of Microsoft Visio desired.
Shaping tomorrow togetherBechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we’ve completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through four global businesses: Infrastructure; Nuclear, Security & Environmental; Energy; and Mining & Metals. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live.www.bechtel.comBechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.In accordance with Bechtel's duty to provide and maintain a safe workplace for our employees and to safeguard the health of our families, customers, and visitors, we have adopted mandatory COVID-19 safety protocols for each work location, which may include a vaccination or testing requirement. Please speak with your Bechtel recruiter to determine which protocols apply to the work location for the job you are seeking.
