The Contracts & Billing Specialist is responsible for managing contract documentation, overseeing billing processes, and ensuring compliance with company policies and financial requirements. This role requires strong attention to detail and expertise in contract administration, invoicing, and financial tracking. The Contracts & Billing Specialist will work closely with sales, operations, and project teams to ensure contracts are properly executed, monitored, and billed in alignment with company standards and legal requirements. This will be a fully on-site role based out of our Southwest Branch in Tomball, TX.Key Responsibilities: Maintain and organize contract documentation from initial proposal to execution, ensuring accurate record-keeping.Assist sales teams in drafting, reviewing, and finalizing contracts, subcontracts, and change orders when project scopes exceed original agreements.Track key contract milestones, deadlines, and deliverables to ensure compliance and prevent unauthorized shipments.Verify contract terms and conditions align with company policies, financial requirements, and regulatory standards.Manage the invoicing process, ensuring billing accuracy and adherence to contract terms.Update Discos II with precise billing data and track financial transactions to support revenue reporting.Review Bills of Lading (BOLs) to ensure consistency between contract terms and invoicing.Validate and process sales credit requests by comparing documentation and preparing approval reports.Prepare and analyze financial reports related to contract performance, providing insights to mitigate risks and improve financial outcomes.Process customer Certificates of Insurance (COIs) and ensure preliminary notices are properly filed in the CRM following the first shipment.Collaborate with procurement and legal teams to ensure contracts align with project requirements and financial policies.Monitor compliance with company policies, industry regulations, and contractual obligations.Manage project closures in Discos II and ensure accurate setup of new customers, projects, and job sites.Support vendor and subcontractor pre-qualification processes to maintain compliance with financial and contractual obligations.
