The Contracts Manager will be responsible for assisting with the administration and coordination of contract documentation, ensuring compliance with company policies, and supporting project teams with contractual and financial needs. This role requires a strong background in accounting to manage billing, financial tracking, and compliance effectively. The Contracts Manager will work closely with operations teams, project teams, and clients to ensure all contracts are executed, monitored, and managed in alignment with legal requirements, company objectives, and financial standards.Key Responsibilities: Contract ManagementCommunicates, tracks, and files all contracts from the proposal stage to execution, ensuring thorough documentation and record-keeping.Works with sales teams to draft, review, and finalize contracts, subcontracts, and change orders when the project scope exceeds the original contract.Tracks contract milestones, deadlines, and deliverables to ensure compliance with agreed-upon terms, preventing any material shipments without signed contracts.Financial OversightManages the invoicing process, ensuring accurate and timely billing that aligns with executed contracts.Updates Discos II with precise billing information and tracks financial data to support revenue reporting.Reviews contracts on a BOL-by-BOL basis, ensuring alignment and consistency between contracts and billing documents.Compares sales credit requests to contract documentation, assesses validity, and prepares approval documents.Prepares and analyzes financial reports related to contract performance, providing actionable insights for risk analysis.Insurance and ComplianceHandles all customer certificate of insurance requests and ensures preliminary notices are filed upon the first shipment's completion in the CRM.Collaborates with procurement and legal departments to ensure contracts meet project requirements, financial constraints, and company policies.Monitors compliance with safety regulations, company policies, and applicable laws during contract execution.Systems and Data ManagementManages project closures in Discos II and sets up new customers, projects, and jobsites in the system.Supports vendor and subcontractor pre-qualification processes, ensuring adherence to financial and contractual obligations.
