Location, Job Title, BenefitsRocky Vista University in Billings, MT has an opening for anAdministrative Assistant for Anatomical Sciences & Osteopathic Principles & Practice (Full-Time)To be considered for this position applicants should submit a resume/cover letter and salary requirements on our Careers page at www.rvu.edu .SALARY:$20.00-$22.75+ per hour,the posted salary range represents the minimum to the midpoint within RVU’s compensation plan. RVU’s full compensation structure provides a minimum to a maximum range. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to skill, knowledge, experience, education, and credentials.BENEFITS:RVU offers a full benefits package that includes Health, Dental and Vision insurance, along with 2 weeks (minimum) accrued paid vacation days per year, 12 accrued sick days per year, personal days, 13 ½ paid holidays and 401(K) match up to 7% based on employee’s contribution. Join us in an environment where in-office work is the primary focus, complemented by hybrid work flexibility for eligible positions.Commitment to Inclusive Excellence: We are Rocky Vista University (RVU), a diverse, equitable, and inclusive healthcare education university that recognizes, values, and respects the commonalities and differences reflected in our students, staff, faculty, and alumni. We strive to be compassionate healthcare educators and practitioners who embrace and champion diversity, equity, and inclusion.RVU is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.Primary PurposePerforms, coordinates, and provides support through a variety of tasks to support the COM's Anatomical Sciences & OPP Departments.Essential Job Functions
Assists Chairs/Vice Chairs of the Department of Anatomical Sciences & OPP and provides support for all faculty within these departments with appointments and correspondence.
Works closely with the Administrative Assistant on the other campus under the direction of the Coordinator for Anatomical Sciences & OPP for completion of duties.
Creates course modules in LMS for Anatomical Sciences & OPP. a. Organize the schedules within LMS to match the calendar b. Post lectures, faculty handouts and reading material for all faculty in the department c. Creates assignments/posts grades for Anatomical Sciences & OPP.
Assists with scheduling department meetings.
Assist in arranging travel and lodging logistics.
Acts as recording Secretary at meetings scheduled for Department activities in Anatomical Sciences & OPP.
Coordinates communication between OPP and anatomy faculty and adjuncts for availability for labs and competency exams.
Creates and prepares OPP and anatomy lab groups for first and second year students. a. Post weekly lab assignments for students to view.
Coordinates all sessions for 1-on-1 labs and Competency exams. a. Creates assignments in LMS for students to use for their SOAP notes.
Coordinates OPP exam review sessions, and helps course directors make necessary corrections to test questions.
Provides support to the OPP and Anatomy Fellows. a. Coordinates all data entry for the Fellows research projects. b. Coordinates the department graduation dinner and gifts for graduating Fellows. c. Assists in the interview process for the upcoming fellowship applicants.
Organizes and prepares lab and practical exam groups for Anatomical Sciences.
Orders all office supplies for the Department, which include lab coats for the Anatomical Sciences department and OPP Faculty for clinical activities and the White Coat Ceremony.
Performs general clerical duties, such as answering the phone, maintaining files, completing reports, and performing limited typing or related duties. a. Properly maintains student personnel files, and observes all confidentiality requirements. b. Accurately types, proos and corrects letters, forms and other Student related documents.
Marginal Job Functions
Assist administration, faculty, and staff in special projects as needed.
Participate in community and professional outreach activities on behalf of the college and university.
Required Knowledge, Skills, and Abilities
Outstanding organizational and communication skills.
Demonstrate advanced skill level or higher data entry knowledge and computer skills including Windows, Microsoft Word, Excel, PowerPoint, and Outlook.
Displays a high level of effort and commitment to performing work.
Operates effectively within the organizational structure.
Demonstrates trustworthiness and responsible behavior.
Demonstrates eagerness to learn and assume responsibility; seeks out and accepts increased responsibility; displays a "can do" approach to work.
Shows persistence and seeks alternatives when obstacles arise; seeks alternative solutions; does things before being asked or forced to by events.
Accepts direction and feedback from supervisor and follows through appropriately.
Type 60 wpm.
Ability to work with a high level of confidential material with attention to detail.
Ability to multi-task and problem solve innovatively.
Ability to work effectively in a team-based environment.
Demonstrate effective time management skills and the ability to meet deadlines.
Demonstrated commitment to valuing Inclusive Excellence and contributing to an inclusive working and learning environment.
Minimum Qualifications
High School Diploma or equivalent.
Four (4) years previous clerical experience including secretarial/clerical position required or equivalent training.
Ability to learn new software programs.
Preferred Qualifications
Bachelor's Degree from an accredited institution.
Professional background or experience in academic environment.
Final applicant will be required to pass background check and drug screening.Qualified applicants will be contacted.There may be an additional video interview for you to complete. Please watch your email including spam and promotions folder.Rocky Vista University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary. The following are essential abilities and physical requirements for all positions at the University.
Ability to orally communicate effectively with others;
Ability to communicate effectively in writing, using the English language;
Ability to work cooperatively with colleagues and supervisory staffs at all levels;
May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties;
May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to, pens, pencils, calculators, computer keyboards, telephone, etc.;
May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc.
careers@rvu.eduClose Date 11/1/2024Type Full-TimeLocation : Location US-UT-IvinsBudgeted Salary Range $20.00 - $22.75+ per hour DOE
