Front Desk ManagerJob Overview:TheFrontDeskManager works independently, and without direct supervision. Possessesstrong communication, telephone, and customer service skills. Meets and greets residents; checks guests and service providers in/out. Able to understand and react to emergency response and access control procedures; monitors andoperateselectronic security control systems; and accuratelymaintainsdaily logs,recordsand forms.Your Responsibilities:
Demonstrates excellent customer service,communicationand time management skills.
Monitors and Controls Electronic Security Control Systems.
Responds to emergency situations ina timelyand efficient manner.
Monitors and controls access to the building.
Creates weekly schedules for Front Desk staff.
Maintainsdaily log,recordsand forms.
Resolves and follows-up on all complaints/issues.
Maintainsa safe and secure environment throughout the building/property(s).
Follows safety procedures andmaintainsa safe work environment.
Regular attendance and punctuality are essential functions for the role.
Skills & Qualifications:
High school diploma or equivalencyrequired. College level courses in business or hospitality preferred.
Mustpossessstrong customer service background.
Two (2) to three (3) years of business experience insimilarposition preferred.
Computer literacy
Command of information system hardware/software is preferred.
Effective written and verbal communication skills.
Multiple language fluency is desirable.
Strong customer service, communication and interpersonal skillsrequired.
Special Requirements:
Ability tolift upto 50 lbs.
Standing, sitting, walking and occasional climbing
The employeeis required towork at a personal computer for extended periods of time as well as talking on the phone for extended periods of time.
Ability to detect auditory and/or visual emergency alarms.
Ability to work extended/flexible hours, weekends, and attend Board meetings asrequired.
Driving when necessary.
Excellent organizational skills and project management
Exceptional communication and interpersonal skills.
Advanced written communication skills.
Advanced Microsoft Office skills.
Knowledge of basic accounting/budgeting procedures.
Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
Ability to keep complex records, to assemble and organize data of complex nature, and to prepare andsubmitreports in acceptable formats andin a timely manner
Ability to conceptualize, plan and organize multiple programs and assignments effectively.
Ability to work on complex and confidential tasksutilizingjudgment, tact, and resourcefulness.
Skill in developing andmaintaininggood working relationships.
What We Offer:As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision, and others. In addition, you will be eligible for time off benefits, paidholidaysand a 401k with company match. Occasional travel may berequiredto attend training and other company functions.Disclaimer Statement:The above informationonthis description has been designed toindicatethe general nature and level of work performed by employees within this classification. It is not designed tocontainor be interpreted as a comprehensive inventory of all duties, responsibilities, and qualificationsrequired ofemployees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules,dutiesand responsibilities to this job at any time.Job ResponsibilitiesThe front desk manager works independently, and without direct supervision. Possessesstrong communication, telephone, and customer service skills.Meets and greets residents; checks guests and service providers in/out.Able to understand and react to emergency response and access control procedures; monitors andoperateselectronic security control systems; and accuratelymaintainsdaily logs,recordsand forms.Essential Duties & Responsibilities
Demonstratesexcellent customer service,communicationand time management skills.
Monitorsand Controls Electronic Security Control Systems.
Respondsto emergency situations ina timelyand efficient manner.
Monitorsand controls access to the building.
Createsweekly schedules for Front Desk staff.
Maintainsdaily log,recordsand forms.
Resolvesand follows-up on all complaints/issues.
Maintainsa safe and secure environment throughout the building/property(s).
Maybe assigned other duties by the on-site General Manager.
Follows safety procedures andmaintainsa safe work environment
Regular attendanc e and punc tuality are es sential functions for the roleAdditional Duties & Responsibilities
Practice and adhere to FirstService Residential Global Service Standards.
Conduct business at all times with the highest standards of personal,professionaland ethical conduct.
Perform orassistwith any operations asrequiredtomaintainworkflow and to meet schedules.
Notify supervision of unusual equipment or operating problems and the need foradditionalmaterial and supplies.
Mayparticipatein any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolveproblemsandmaintainspecified level of knowledgepertaining tonew developments, requirements, policies, and regulatory guidelines.
Ensure all safety precautions are followed while performing the work.
Follow all policies and Standard Operating Procedures as instructed by Management.
Perform any range of special projects, tasks and other related duties as assigned.
Supervisory ResponsibilityOn-site Front Desk staff.Education & ExperienceHigh school diploma or equivalencyrequired. College level courses in business or hospitality preferred.Mustpossessstrong customer service background.Two (2) to three (3) years of business experience in similar position preferred.Computer literacyCommand of information system hardware/software is preferred.Effective written and verbal communication skills.Multiple language fluency is desirable.Strong customer service, communication and interpersonal skills required.Special Requirements:Ability to lift up to 50 lbs.Standing, sitting, walking and occasional climbingThe employee is required to work at a personal computer for extended periods of time as well as talking on the phone for extended periods of time.Abilityto detect auditory and/or visual emergency alarms.Abilityto work extended/flexible hours, weekends, and attend Board meetings asrequired.Drivingwhen necessary.Knowledge, Skills & ProficienciesTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily.The requirements listed below are representative of the knowledge, skill and/or abilityrequired.
Excellent organizational skills and project management
Exceptional communication and interpersonal skills.
Advanced written communication skills.
Advanced Microsoft Office skills.
Knowledge of basic accounting/budgeting procedures.
Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats and in a timely manner
Ability to conceptualize, plan and organize multiple programs and assignments effectively.
Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
Skill in developing and maintaining good working relationships.
Tools & Equipment UsedComputer and peripherals, standard and customized software applications and tools, and usual office equipment.Physical Requirements / Working EnvironmentThe physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Position involves sitting, standing, stooping, kneeling, pushing, shoving, lifting, carrying and moving objects that can weigh up to 25 lbs. This movement can occur throughout the day. Must also be able to climb several flights of stairs if necessary.
Must be able to sit and stand for extended periods of time.
Must be able to communicate both on the phone and in person with our clients in order to resolve issues and manage the business.
Must have finger dexterity for typing/using a keyboard.
Must be mobile enough to move around both the office in order to make copies, send mail and faxes and to walk around the property. This could include lengthy walks on uneven areas.
Talking and hearing occur continuously in the process of communicating with guests, supervisors, and other associates.
Capable of working extended hours, to include evenings, weekends and holidays as necessary.
This position may alternate between working indoors in a controlled climate and with proper lighting, to an outdoors setting with variable climate and lighting.
Must be able to interact with all types of individuals, be mentally alert, detail oriented, and with good reasoning skills.
Must be able to work on more than one assignment at a time with frequent interruptions, changes and delays. Must be able to remain focused and work effectively, efficiently, and cheerfully under such circumstances. For safety reasons, employee must remain alert to working conditions and aware of safety, health, and environmental concerns.
Must be able to work effectively and cheerfully in an environment which may be stressful due to adversarial situations resulting from the proper performance of duties
The work environment characteristics are normal office conditions for the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Hours over and above normal office hours will occur, including evenings, holidays, and some weekends. Schedule is subject to change based on business needs.TravelN/ADisclaimerThe above information on this description has been designed to indicate the general nature and level ofwork performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assignedto this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
