RCC Procurement Specialist (Administrative Assistant IV) Print (https://www.governmentjobs.com/careers/fairfaxcounty/jobs/newprint/4435951) Apply RCC Procurement Specialist (Administrative Assistant IV) Salary $47,663.82 - $79,439.78 AnnuallyLocation RESTON (EF08), VAJob TypeFT Hourly W BNJob Number24-00772DepartmentReston Community CenterOpening Date03/23/2024Closing Date3/29/2024 11:59 PM EasternPay GradeS17Posting TypeOpen to General Public
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Job AnnouncementReston Community Center (RCC) seeks a highly motivated, detail-oriented candidate to join the team responsible for procurement and financial operations. This candidate will be working in a fast-paced environment for an agency that is dedicated to serving the recreational, cultural, and leisure-time pursuits of the community of Reston, Virginia. Duties are performed under the general supervision of the Financial Specialist I.Duties include:
Performs a variety of financial and accounting functions using the Fairfax County's financial system. Provides a high-level of customer service to the staff of Reston Community Center by providing financial and procurement services in a timely manner.
Actively participates and contributes to the overall success of the financial services/human resources team.
Performs other duties as may be assigned to further the goals and objectives of RCC.
Note: The assigned functional areas for this position include general administration, finance, procurement, and/or accountingIllustrative Duties(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)General Financial DutiesReviews and approves disbursement forms;Recommends changes to agency/work unit administrative policies, procedures and methods;Fiscal AdministrationApproves and authorizes accounts through corporate system;Reviews and reconciles status reports.AccountingResolves problems by performing qualitative review of individual cases;Enters data into corporate accounting systems and reconciles a wide variety of accounts receivable/payable;PurchasingDetermines substitutes for supplies and low value equipment;Monitors contract compliance (e.g., expirations, payment terms, costs);CommunicationCoordinates data collection and provides information to others including executive/work unit head;Explains policies of the functional area (e.g., purchasing, travel, and leave).Office ManagementAnalyzes short-term administrative needs of the unit (e.g., status of supplies and equipment, determining if work order is needed);Notifies relevant individuals of work progress and inquires as to its status.General AdministrativeDevelops filing systems (paper and/or electronic);ReportsPrepares routine reports and statistics based on information compiled from various sources;Determines report format and elements.PayrollPrepares and/or supervises preparation of complex payroll (e.g., shift differential, overtime, multiple grants, 56 hour workweek, FLSA).Researches payroll issues (e.g., overtime, leave hours).Interprets policies & procedures.Required Knowledge Skills and Abilities(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)Knowledge and understanding of the programs or activities of the unit served, as well as of the county and departmental administrative guides;Position may require knowledge of basic principles and methods of a technical or professional field.Math SkillsBasic math skills.Word Processing/TypingIntermediate skills in use of applicable Microsoft Office Word.PC SkillsIntermediate skills in the use of applicable Microsoft Office Suite software;Intermediate skills in the use of agency specific software applications.CommunicationAbility to communicate well through written and oral means.Information AbilitiesAbility to gather, integrate, and analyze simple data.Interpersonal AbilitiesAbility to establish and maintain effective working relationships with both external and internal contacts.Purchasing and AccountingAbility to perform data entry into Purchasing/Logistics Enterprise Resource Planning systems and/or Financial Enterprise Resource Planning systems in at least five functions.Personnel and PayrollAbility to perform complex Human Capital Management Enterprise Resource Planning system functions (e.g., establish a position, create a PCF, determine cost center codes, etc.).Executive AssistanceAbility to maintain confidentiality and be sensitive to political issues.Employment StandardsMINIMUM QUALIFICATIONS: Any combination of education, experience, and training equivalent to the following: (https://www.fairfaxcounty.gov/hr/equivalencies-education-and-experience) (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to") Any combination of education, experience and training equivalent to high school graduation and three years of experience providing administrative support in the assigned functional area(s).NECESSARY SPECIAL REQUIREMENTS:The appointee to this position will be required to complete a criminal background check and child protective services check to the satisfaction of the employer.PREFERRED QUALIFICATIONS:
Experience navigating and processing transactions within a financial module or Enterprise Resource Planning system.
Demonstrated experience performing financial functions, such as accounts payable, bank reconciliation, funds reservations, held check requests, procurement, other reconciliations.
Demonstrated experience performing journal entries for budget, cash receipts, procurement cards, reconciliations.
Experience entering, modifying, and extracting data from an automated database and/or web-based online application to generate reports.
Proficiency using Microsoft Office Suite applications (i.e., Excel, Outlook, and Word).
Must be detail-oriented, flexible, adaptable and have experience working in a team environment.
Possesses strong oral and written communication skills.
Experience working with principles, methods, and practices of governmental budgeting and fiscal management and the ability to apply them to complex governmental systems.
Familiarity with the activities, operations, and programming offerings of a community-serving recreational and cultural organization.
PHYSICAL REQUIREMENTS:Employee may be required to lift up to 15 lbs. Incumbent must be able to operate keyboard driven equipment. Job is generally sedentary in nature; ability to read data on a computer monitor is required. All duties performed with or without reasonable accommodations.SELECTION PROCEDURE:Panel interview and may include exercise.The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others (https://www.fairfaxcounty.gov/demographics/fairfax-county-general-overview) ) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov EEO/AA/TTY.#LI-JY1
