DescriptionSchnabel is an employee-owned, professional engineering and consulting firm that focuses on solving problems related to the earth and environment through specialization in geotechnical, geostructural, tunnel, and dam engineering. Schnabel’s high standards for quality, business ethics, and concern for the communities in which we live are a vital part of who we are. Schnabel is an ENR Top 500 Design Firm with 500+ employees in 25 offices throughout the United States.Recognized by CE News as one of the Best Engineering Firms to Work for, Schnabel provides employees with a competitive benefits package including maternity leave, tuition reimbursement for continuing education, health, dental, life and disability insurance and a wellness program. As an employee-owned company, through the Employee Stock Ownership Plan, Schnabel employees directly benefit from the success of our growing firm.Benefit options include:
Medical insurance
Dental insurance
Flexible spending accounts
Employee life & ADD insurance (100% company-paid)
Short-term disability (100% company-paid)
Long-term disability
Supplemental life insurance
401(k) and profit-sharing plan
Employee stock ownership plan (ESOP)
Bonus program
Paid time off
9 Paid Holidays
Wellness program
Professional development and tuition reimbursement
Job Description:Schnabel is seeking a Billing Specialist to join our growing Glen Allen, VA office. The Billing Specialist will provide project billing support to project managers throughout the company. This position will report to the Billing Team Lead.Job Responsibilities:
Review contracts to verify or set up billing terms for various contract types, including T&M, lump sum, and fixed fee
Maintain contract and billing documents and supporting documentation
Ensure consistent and accurate billing-related data quality within the ERP system
Prepare project invoices and pay application submittals (including lien releases) monthly
Review and confirm quality of all invoices submitted internally and externally for review and/or processing
Work with project managers to ensure bills go forward as quickly as possible and follow up on needed approvals for finalized bills
Use billing system reports to review and reconcile project revenues, unbilled, and related project sub-ledgers to the general ledger
Provide integral support to create an efficient and accurate project close-out process, including closeout reconciliations and final invoices
Research client invoice inquiries and prepare billing adjustments
Maintain professional and collaborative relationships with project managers, department team members, clients, and vendors
Perform other related duties as required or assigned
Required Skills/Experience:
Minimum of 1 year of billing experience
Ability to work independently and effectively prioritize and manage multiple projects in a fast-paced environment
Possess a strong understanding of project workflow from initial project setup to project completion within a professional services environment
Knowledge of contract types and related billing requirements in a government contracting environment
Strong communication skills, both written and verbal
Strong organizational and stress management skills
Thorough attention to detail and strong organizational skills
Demonstrated ability to work well under pressure
Demonstrated proficiency in Microsoft Office suites, specifically Excel
Associates Degree or equivalent
Preferred Skills/Experience:
Experience working within an ERP billing application; preferred experience in any Deltek ERP system (Costpoint, Vision, VantagePoint, GCS)
Bachelor’s Degree or equivalent
Experience with maintaining professional and collaborative relationships with stakeholders
3+ years of overall accounting and finance experience
Other Requirements:
Ability to pass a background check which may include criminal history, motor vehicle record, and credit check
Ability to pass a pre-employment screening
Travel as needed
Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
