DescriptionExecutive Assistant - HybridSummary:ICF is a mission-driven company filled with people who care deeply about improving the lives of others and making the world a better place. Our core values include Embracing Difference; we seek candidates who are passionate about building a culture that encourages, embraces, and hires dimensions of difference. Diversity, Equity, Inclusion, and Belonging is simply who we are and what we do.We are seeking an Executive Assistant to provide comprehensive administrative support to the CHRO, Executive Vice President of Growth and Innovation, and Vice President of M&A, ensuring efficient and effective operations. This role involves managing complex schedules, organizing travel, handling communications, and performing a range of administrative tasks with minimal supervision.Key Responsibilities:
Perform a variety of complex and routine administrative duties, ensuring compliance with guidance and policies.
Independently make decisions within established guidelines and perform a full range of administrative services.
Organize and maintain heavy calendars, schedule and deconflict meetings, and manage travel arrangements (domestic and international).
Prepare, proo, and compose materials with a high attention to detail.
Complete and manage expense reports and procurement card reconciliation.
Assist executives in managing and prioritizing daily workloads and adjusting torevised priorities.
Supervise administrative assistant and delegate tasks effectively to ensure an efficient workflow and adherence to deadlines.
Mentor and guide junior administrative assistant, fostering their professional growth.
Prepare meeting materials, maintain continuity of office operations in executives' absence, and oversee onboarding and compliance processes.
Act as a point of contact for administrative and leadership teams, leveraging networks and resources effectively.
Participate as a primary point of contact and a leader among all administrative staff within the organization, fostering a collaborative environment to facilitate knowledge-sharing and the implementation of best practices.
Participate in or drive team initiatives to improve operations and office best practices, including but not limited to working on special projects and coordinating with senior level leaders
Coordinate, facilitate, and provide support for conferences, meetings, and events, including managing hybrid meetings within Teams (or other hybrid meeting technologies)
Handle catering and event planning for meetings and workshops.
Basic Qualifications:
7+ years of experience providing executive-level administrative support in a large corporate environment.
7+ years of experience in calendar management, making travel arrangements, managing expense reports, and planning meetings.
5+ years of experience using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management software.
HS diploma or GED.
Additional Qualifications:
Certified Professional Secretary or Certified Administrative Professional (preferred).
Strong attention to detail and accuracy with excellent prooing skills.
High level of professionalism and discretion when handling confidential information.
Flexibility to adapt to changing priorities and deadlines.
Strong organizational, prioritization, and analytical skills.
Excellent oral and written communication skills.
Ability to multi-task independently in a fast-paced environment.
Collaborative with a strong team orientation.
Bachelor's degree (preferred).
#Indeed#LI-CC1Working at ICFICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy (https://www.icf.com/legal/equal-employment-opportunity) .Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email icfcareercenter@icf.com and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.Read more about workplace discrimination rights , the Pay Transparency Statement (https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp%20EnglishformattedESQA508c.pdf) , or our benefit offerings which are included in the Transparency in (Benefits) Coverage Act. (https://www.icf.com/legal/equal-employment-opportunity)Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position.The pay range for this position based on full-time employment is:$96,367.00 - $163,825.00Reston, VA (VA30)
