Summary THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION. This National Guard position is for a Program Analyst (Title 32) (Permanent), Position Description Number D1009000 and is part of the VA G3, National Guard. Responsibilities As a Program Analyst (Title 32), GS-0343-09, you will perform the below duties: - Reviews, evaluates and analyzes obligations and expenditures. Prepares directorateor division summaries from reports submitted by Major Subordinate Commands (MSC).Summarizes and interprets significant data collected and relates this data to theorganizations program actions; identifies and analyzes deficiencies in resourceconsumption, training, workload and scheduling, and evaluates deviations fromstandards, plans, and estimates to determine cause and impact on missions.- Assists management in interpretation and utilization of reports and informationprovided. Develops various visual media to present trends, performance status,capability and related management information. Aids functional areas in identifyingareas of record documentation and procedures which can be streamlined, combined orimproved and initiates methods to operate under the new or revised system.Implements management control plans. - Provides guidance and instructions to subordinate organizations for propermanagement of programs. Determines and issues funding allocations and monitors expenditure to ensure allocations are being utilized as planned and are not being exceeded. Adjusts allocations as needed. Report expenditure status to management and National Guard Bureau (NGB) as required. - Based on budget guidance received from higher headquarters, develops an annual budget for programs. Reviews prior and current budgets/funding trends, compiles funding projections and prepares funding recommendations. Anticipates requirements for training and operations funds by reviewing execution plans and recommends appropriate action such as reprogramming funds from one program to another to correct funding shortfalls. This requires close coordination with major subordinate commands and comptroller personnel, and an in-depth understanding of the status of the projects and contracts, their completion status and their significance to ensure that the recommendations made will allow for the successful completion of management programs. Reviews the status of program milestones and requests payment of funds after it has been determined that the requirements have been properly satisfied. - Researches and interprets personnel and training regulations, DA Pam's, Circulars, and NGB guidance. Works concurrently with management to develop state program policies and procedures. Provides advice and assistance to management on accountability and legality of operating programs. As needed, makes MSC assistance visits to ensure policies and procedures are being adhered to. Conducts training for proper management and accountability of programs. - Assists management in preparing guidelines and instructions to MSCs. for development of the yearly State Operating Budget (SOB). Reviews data on programrequirements, manday requirements, and commercial transportation requirements tosupport and justify each separate program to include by appropriation/activity. - Develops and prepares current year program spreadsheets. Advises management on timing of obligations and expenditures for Cooperative Agreement service contracts, equipment acquisitions and other unusual commitments. Verifies that obligations and expenditures occur on a timely basis IAW current year program and monthly schedule of obligations and expenditures. Ensures resources are available and are being properly and effectively expended to support program objectives. Monitors and tracksobligations and expenditures throughout the execution phase. Investigates andprepares explanations of deviations from estimates or program objectives and developsrecommendations to managers for budgetary adjustments. - Formulates and reviews all Annual Funding Guidance/Programs (AFG/AFP) ensuring obligation authority is not exceeded and budget adjustments are properly staffed. Reviews trends and performs analysis of separate budget activities then provides information to management. Projects requirements for program requirements. Validates and refines inputs which have fluctuated. Monitors daily expenditure rates associated with training and man day performances by initiating approval process of travel orders. Reviews daily and monthly funding documents to determine if updates are correct or require further action. - Develops, collects, and maintains various historical data used to initiate planning, programming and execution of current and future training and operations programs. - Performs other duties as assigned. Requirements Conditions of Employment Qualifications NOTE: Qualifications are based on breadth/level of experience. In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/DD/YY to MM/DD/YY) and the number of hours worked per week if part time. As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification. Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume. WHO CAN APPLY: GROUP I - All qualified Male/Female Enlisted Member (E3/PFC - E7/SFC), currently employed (permanent) in the Virginia Army National Guard Military Technician Program. GROUP II - All qualified Virginia Army National Guard Male/Female Enlisted Member (E3/PFC - E7/SFC), regardless of employment status (Traditional, Military Technician or AGR). To be considered as a Group II applicant, proof of appointment/enlistment in the Virginia National Guard must be attached if the appointment/enlistment occurred within 60 days prior to, or during, the advertisement period. Military Grades: Enlisted Member (E3/PFC - E7/SFC) GENERAL EXPERIENCE: Applicant must experience serving as the analyst and consultant for the management and administration of programs within the directorate or division. PECIALIZED EXPERIENCE: Applicant must have at least 12 months of specialized experience, equivalent to at least the GS-07 level, or equivalent pay band in other pay systems in the Federal government. This experience may also have been obtained in the private sector but must demonstrate that it is comparable to the GS grade indicated. This experience must include activities such as: Experience providing expert technical guidance and specialized team leadership to civilian and military employees. Experience reviewing, evaluating and analyzing obligations and expenditures. Experience assisting management in interpretation and utilization of reports and information provided. Experience providing guidance and instructions to subordinate organizations for proper management of programs. Education Additional Information If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (Register | Selective Service System : Selective Service System (sss.gov)).
