Any Physical Hanbury Location:  Baltimore, MD; Blacksburg, VA; Clemson, SC; Grand Rapids MI; Norfolk, VA; Raleigh, NC; Richmond, VA: We’re looking for an organized, detail-oriented Project Coordinator who enjoys being the point of contact on a key team.  In this full-time role, you’ll play a key support role in the successful execution of projects with planning, documentation, and tracking schedules and deliverables. This role is perfect for you if you are self-directed and thrive in a fast-paced workspace where you are the dependable, go-to resource for vendors and building services.Project CoordinationAssist project teams with start-up through close-outTrack and maintain detailed knowledge of active project status, deadlines, and deliverablesAssist with the creation, editing, and compilation of specifications using Deltek Specpoint and WordPrepare and maintain project documentation including submittals, RFIs, meeting minutes, action logs, and weekly project summariesCoordinate the preparation and delivery of project deliverables, design documents, and bid packagesDistribute and track RFIs, submittals, and responses in collaboration with the Construction Administration teamEnsure data integrity and consistency across project management tools, schedules, and tracking systems while collaborating closely with the accounting department, Contract Coordinator, and all other stakeholdersSupport team meetings through agenda preparation, note-taking, and follow-up trackingAdministrative SupportCollaborate with the administration team on template creation, firmwide forms, and document tracking toolsProvide general support in correspondence, scheduling, and research for ongoing projects and administrative tasksWork with the various teams, including the Administrative Manager and cross-office teams, to ensure consistent, high-quality experience for internal stakeholders
