Accounts Payable AdministratorJob DescriptionWe are seeking a detail-oriented Accounts Payable Administrator to join our growing team. You will be responsible for verifying expense reports, reconciling financial reports, facilitating vendor payments, and maintaining accurate accounting records. This role involves sorting a high volume of invoices and ensuring all financial obligations are met promptly.Responsibilities
Receive and verify expense reports, reconciling them with account balances and other office records.
Sort and process 150+ invoices daily using Medias (internal ERP).
Facilitate vendor payments, verify federal ID numbers, review purchase orders, and resolve discrepancies.
Ensure outstanding obligations are credited upon payment, identify discount opportunities, and issue purchase order amendments or stop-payment orders as needed.
Assist with maintaining accounting records and ledgers by reconciling monthly statements and transactions.
Record entry of, verify documentation for, and distribute petty cash.
Calculate and report sales tax based on paid invoices.
Essential Skills
1-2 years of experience sorting and maintaining AP inboxes.
Experience sorting 100+ invoices daily (400-500 weekly).
Basic proficiency in Excel, including navigating spreadsheets.
Ability to correctly sort AP documentation.
Strong multi-tasking skills, problem-solving abilities, and the capacity to work in a fast-paced environment.
Ability to work independently and navigate systems efficiently.
Bachelor's degree.
Experience in the manufacturing industry.
Additional Skills & Qualifications
High volume AP experience.
Consistent career progression preferred.
Work EnvironmentThe work hours are from 8 AM to 5 PM. Occasionally, you may be required to work late or come in early. Weekend work is voluntary but may be incentivized with breakfast, lunch, gift cards, and extra pay during month-end or backlog periods. You will report to the Accounts Payable Manager and collaborate with six other AP Specialists. Our team culture is supportive, and the industry ensures a stable and growing work environment.Catherine SullivanView my availability here:Book a MeetingPay and BenefitsThe pay range for this position is $20.00 - $24.00Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)Workplace TypeThis is a fully onsite position in Roanoke,VA.Application DeadlineThis position will be accepting applications until Jan 24, 2025.About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
