Administrative Assistant

Administrative Assistant

Vacancy expired!

• General and administrative functions
• Work safely; promote safety within the organization
• Manage calendars; schedule appointments; organize meetings/events for the group
• Manage office supplies, mail, phone coverage, and other general administrative duties
• Arrange travel (includes booking international and domestic flights, hotel, rental cars, etc.)
• Prepare/process expense reports
• Process purchase orders, requisitions, and ACEs online; set up vendors in Oracle
• Professional appearance/attitude
• Maintain office files/records
• Prepare agendas/coordinate travel arrangements for visitors
• Maintain strict confidentiality at all times
• Review e-mail; proactively handle routine correspondence
• Professionally interact with business contacts both inside and outside of the company
• Financial/analyst functions
• Assist with the budget process; review/analyze monthly expenses
• Knowledge of purchasing and accounting systems
• Analyze data
• Drive a project through to completion
• Knowledge of organization, policy, procedures, and personnel to operate with a great deal of latitude for independent judgment on routine issues
• Prepare internal and customer biographies for meeting preparation

• Business Degree preferred
• Event Planning Experience required
• 3+ years experience in administrative positions
• Light Travel required for Customer Events (March)
• Good communication/interpersonal skills; ability to interface with customers
• Ability to type 60 wpm minimum; take shorthand
• Strong written/oral communication skills
• Attentive to details/accuracy is very important
• Demonstrates tact and integrity when contacting internal and external customers
• Make decisions about work priorities to effectively and efficiently manage workload
• Handle many tasks at once
• Excellent verbal/written communication skills
• Theoretical/practical business knowledge
• Function in a team environment
• Proficiency in the use of office automation tools; Google Suite
• Thorough knowledge of oracle (Purchasing)