Overview:
HKS Seattle is seeking an Office Coordinator & Senior Administrative Assistant to join our team.
Supports teams using a wide range of developing professional skills such as scheduling meetings and appointments, coordinating office needs, welcoming visitors and providing general administrative support to our employees. Highly organized, personable and detail-oriented to support company operations and teams.
Responsibilities:
Prepares meeting agendas for assigned staff, assists with meeting set-up/clean-up which includes ordering lunch and takes minutes as needed
Schedules and organizes activities such as meetings, travel, conferences and interviews
Answers phones, distributes mail and processes expense reimbursement for assigned staff
Under minimal supervision, performs desktop publishing activities of both routine and advanced nature, for reports, correspondence and presentations
Supports other teams, such as Marketing, with various administrative tasks
Provides coverage for reception on a regular basis as needed
Monitors office supplies inventory and places orders
Reconciles office credit card charges
Assists in relationships with building management and facility vendors, including cleaning and security services
Coordinates and plans office activities, such as parties and celebrations
Serves as an HR touchpoint, such as assisting in the onboarding process and paperwork for new hires
Coordinates with the Information Technology team with regards to office technology needs
Demonstrates professionalism by consistently maintaining positive and collaborative attitude with all staff, visitors and clients
Qualifications:
High school education; college level preferred
Typically with 5+ years of related experience
Experience in MS Office Suite, including Outlook, Word, Excel, PowerPoint and Teams
Strong interpersonal skills and the ability to interact with all levels of staff
Ability to maintain appropriate degree of confidentiality and adherence to the practice of business ethics
Ability to communicate in a clear, concise and professional manner both verbally and in writing
Ability to proactively problem solve and collaborate on innovative solutions
Ability to work in team environment
Ability to prioritize tasks to meet multiple deadlines and respond to changes at short notice
Ability to work on multiple projects at the same time
Ability to effectively meet deadlines at expected quality
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If you currently work for HKS, please submit your application via the Internal Careers Portal.
HKS is an EEO/AA Employer: M/F/Disabled/Veteran
HKS is an EEO/Affirmative Action Employer and committed to a policy of non-discrimination in all employment practices including, but not limited to, recruiting, hiring, training, advancement, compensation, and termination. HKS\' policies, including its Affirmative Action Programs, are designed to not only ensure legal compliance with state and federal anti-discrimination and retaliation laws, but to carry out the principles of equal employment opportunities in all job categories. Deliberate and conscious effort is made to make employment decisions that are consistent with these equal employment opportunity principles. HKS will recruit, hire, train, and promote persons in all job titles, and ensure that all other personnel actions are administered without regard to race, color, religion, national origin, protected veteran status or disability; and ensure that all employment decisions are based only on valid job requirements. Employees and applicants will not be subjected to harassment, intimidation, threats, coercion, or discrimination for filing a complaint, assisting or participating in an investigation, compliance evaluation or hearing, opposing and/or exercising any other right made unlawful by Executive Order 11246, Sections 503 and 38 USC 4212, as amend
Summary LOCATION: This position is located in the Area Director Office at 701 5th Ave Ste 3000 Seattle, WA 98104. TOUR OF DUTY: Flextime. Full-time. Alternate work schedules may be available. Incumbent may be required to travel occasionally. TYPE OF POSITION: This position is being filled on a permanent basis in the competitive service. Responsibilities The position description number for this position is 8B4100. A summary of the major duties are listed below. You may also view the full position description on the Agency intranet at the following link: PD Search As the Area Administrative Assistant (AAA) for the Area Director Office, the incumbent performs, coordinates, and leads ad hoc teams in conducting a wide variety of special projects and studies of unusual, significant, and /or complex nonrecurring issues concerning all aspects of SSA program administration. Formulates appropriate plans for resolving issues; establishing priorities and target dates; and providing the necessary coordination, leadership and direction to assure that targets are met, incorporating SSA\'s goals in the AD\'s areas of responsibility. Additionally, the AAA serves as focal point for formulating area-wide policies within the context of budget restrictions, and AD\'s priorities, balancing programmatic and management concerns. Requirements Conditions of Employment Qualifications Applicants must have 52 weeks of specialized experience at the GS-12 level, or equivalent, which is in or related to the work of the position to be filled and has equipped applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Examples of specialized experience include the development, examination, investigation, adjudication, or authorization of claims for retirement, survivors, disability, or health insurance, or income maintenance; or managing or leading employees in the analysis, development, or review of claims for retirement, survivors, disability, or health insurance, or income maintenance; or SSA programmatic experience at the 105 journey level and experience that provided knowledge of at least one administrative specialty in a Social Security setting (e.g. personnel management, facilities management, financial management, automation, etc.). IF YOU ARE APPLYING FOR A POSITION IN A DIFFERENT OCCUPATIONAL SERIES THAN YOUR CURRENT POSITION, such as Claims Specialist (105 series) to Management Analyst (343 series), PLEASE CAREFULLY REVIEW THE SPECIALIZED EXPERIENCE AND DESCRIBE HOW YOUR PAST OR CURRENT POSITIONS RELATE TO THE SPECIALIZED EXPERIENCE REQUIREMENT. Part-time experience is prorated according to your established work schedule (i.e., one year working a P/T tour of 40 hours per pay period would be counted as six months creditable toward meeting the specialized experience qualification requirement). Qualification requirements must be met by the closing date of this announcement. Applicants for promotion must have 52 weeks at GS-12. Time in grade requirement must be met by the closing date of this announcement. Education Additional Information This position is not currently virtual or eligible for out-stationing. The selectee will be required to report to their assigned duty station in the Area Director office in Seattle, WA. This position may be eligible for telework in accordance with agency and office policy. This is a non-bargaining unit position, position to be filled under the provisions of the Management Officials Promotion Plan. The best-qualified list for this vacancy may be used to fill the same or similar positions in a component(s) under the same Deputy Commissioner. Additional selections may be made within 6 months of the date the best qualified list is issued. NOTE: Excepted service employees serving under Schedule A appointments for Attorney positions or Pathways Programs appointments (Presidential Management Fellows, Recent Graduates, and Interns) are not eligible for consideration. Applications for noncompetitive consideration will be accepted from SSA employees in the area of consideration who are currently serving under the following types of appointments: Schedule A, Reg. 213.3102 (U) appointments for individuals with disabilities; and time limited appointments for veterans with a compensable service-connected disability of 30% or more. Applicants serving under these provisions do not need to submit copies of your disability or Veteran\'s documentation. However, you must submit a current SF-50 that provides information on the appointment authority under which you were hired. Otherwise, you will not receive non-competitive consideration. LOCALITY PAY: Salary will be set in accordance with locality pay provisions. Candidates currently receiving a higher locality pay than the office applied for are advised that should they be selected, they will lose entitlement to the higher locality pay. OTHER NOTES: This is not a career ladder position; GS-13 is the full performance level. Relocation expenses will not be paid.
