Req #: 237469Department: THE DEPT. OF ELECTRICAL AND COMPUTER ENGINEERINGPosting Date: 08/07/2024Closing Info:
Closes On 08/21/2024Salary: $6,500 - $7,000 per monthShift: First ShiftNotes:
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701a11y.pdf )As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.The Department of Electrical & Computer Engineering has an outstanding opportunity for a Grants Manager to join their team. This opportunity will have a hybrid schedule with in-person days at the Seattle Campus.POSITION PURPOSE
At the UW Department of Electrical & Computer Engineering, we cultivate innovation and inspire through high-impact research. We educate and develop tomorrow's leaders to solve the world's most pressing challenges. UW ECE's position as a top-ranked electrical and computer engineering department provides our faculty and student body with a vibrant learning culture. Students receive a robust education through a strong technical foundation, group projects and hands-on research opportunities. Our faculty work in dynamic research areas collaborating with academia, industry and government institutions. UW ECE is a leader in cutting-edge science and technology while advancing socially-responsible innovation. Our innovation ecosystem is critical in promoting an entrepreneurial mindset in our teaching, and it is strengthened through diverse partnerships that address complex global challenges in health, energy, technology and the environment. Learn more at www.ece.uw.edu .The Grants Manager (Program Operations Specialist) provides critical grants and contract management support to the Department of Electrical and Computer Engineering faculty with a proactive and solutions-oriented approach. This position is responsible for the financial management of faculty research funding from the proposal phase through close out. In this role, the Grants Manager must have a thorough understanding of grant management, in accordance with all applicable rules and regulations, while communicating proficiently with principal investigators (PIs) and sponsors. This position also requires a high degree of expertise and knowledge of complex proposal requirements both at the university and sponsor level. Successful candidates will be expected to understand and interpret complex requirements and be able to prioritize and manage updates from multiple sponsors, including but not limited to PNNL, NIH, NSF, ARO, DARPA, ONR, NASA and others. The Grants Manager will work to ensure compliance with all aspects of grant management.DUTIES AND RESPONSIBILITIES Post-Award Support (50%):
Develop a thorough knowledge and understanding of the projects’ research design and goals, regulations and processes, fiscal operations, and the regulations and guidelines of various government agencies and private funders. Research, interpret and apply various UW, federal and sponsor policies, rules, and regulations and ensure compliance with requirements and guidelines. This includes award requirements as well as monitoring deadlines and deliverables, preparing financial reports, invoices, and requesting extensions/supplements of projects and work tags.
Counsel principal investigators (PIs) concerning funding, projected expenditures, or other project-related issues. Advise PIs on sponsor policies and procedures and consult with funding agencies to resolve problems and/or obtain approval for deviation from authorized officials.
Provide on a monthly basis, complex work tag reports to recharge centers and Principal Investigators (PIs); meet a minimum of quarterly with all PIs in portfolio to review overall grant and contract health and forecasting, including assessing any upcoming or potential issues and providing possible solutions; assist PIs with personnel expense adjustments (costing allocations, hiring, layoffs).
Monitor all salary costing allocations (faculty, staff, graduate students, post docs, etc.) to ensure alignment with PI expectations and award compliance. At the direction of the PI, execute adjustments to allocations in Workday through the ECE Workday/Payroll Specialist.
Review and approve financial transactions from award and contract work tags, ensuring there is adequate funding and that transactions are allowable and requested by appropriate or delegated personnel.
Serve as an expert resource for the department to ensure recharge centers, grant and contract processes are compliant with funding agencies and university policies and procedures.
Serve as department liaison on behalf of PI with Office of Sponsored Programs (OSP), Grants and Contract Accounting, MAA and other UW Departments as it relates to grants, awards, and research projects and recharge centers.
Create and submit monthly invoices and complex financial reporting to internal and external clients and sponsors.
Conduct salary transfers (PAA) as needed when costing errors occur or to mitigate budget deficits.
Monitor and manage cost share processes and sponsor salary caps as needed.
Create and/or maintain protocols and documentation to identify delegation of authority from PIs to applicable members of their research team and communicate to applicable department fiscal team.
Conduct monthly budget reconciliations of grant/award in UW financial system. Work with applicable PIs or fiscal staff to achieve approval of reconciliations.
Assist PIs with preparation and submission of progress reports and other sponsor requests.
Provide proactive information and support to PIs regarding processes to complete no-cost extension of grant awards. This may include proactively monitoring grants and budgets to ensure all expenditures clear, completing final budget reconciliation and projections, assisting in obtaining sponsor approval.
Support PIs in post-award closing activities, including working with staff to clear orders and encumbrances.
Respond in a timely way to faculty requests for budget information, including budget revisions, budget analysis and scenarios, budget updates, et cetera.
Responsible for problem solving, prioritizing and multitasking of assignments, requests and submission deadlines. The role frequently requires managing several competing deadlines, often with short lead times.
Facilitate clear communication amongst staff, administration and faculty members, collaborators and sponsors. Utilize excellent written and oral communication skills for the purpose of complying with project requirements and disseminating information to a wide audience, including the UW and both public and private sponsors.Pre-Award Support (50%)
Work strategically with ECE faculty to identify and apply for grants that support current and future research initiatives.
Working with department faculty, other campus units and collaborative/subcontract institutions, prepare proposal budget, budget justification and other proposal paperwork, as well as be aware of sponsor required data/documentation for individual collaborative, center and training grant proposals.
Ensure successful proposal submission by exercising independent judgment interpreting and applying sponsor, UW, federal, state and industry policies, rules and regulations with grant/contract preparation and implementation.
Obtain, review and maintain documentation related to cost share, matching and department support.
Serve as a representative of ECE with the Office of Sponsored Programs office, ensuring compliance with OSP deadlines and requirements, processing the eGC1s, and other UW requirements.
Manage and oversee the proposal process from start to finish ensuring that all sponsor requirements are adhered to; create all administrative documents, ensure proper document formatting and requirements are met, accurate compilation of proposal documents based on sponsor requirements, upload all proposal documents via sponsor websites, and obtain verification of successful application transmittal to sponsor.
Other Pre-Award responsibilities: Submission tracking, Award tracking, Effort review and compliance, establish subcontracts, Cost sharing, Maintaining and updating department research management policies and procedures on ECE intranet.
Other duties as assigned. MINIMUM REQUIREMENTS
Bachelor’s degree in finance or related field
2-3 years’ experience in grants management Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.
