The FoundationWe are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve. We provide an exceptional benefits package to employees and their families which include comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, foundation-paid retirement contribution, regional holidays, and opportunities to engage in several employee communities. As a workplace, we’re committed to creating an environment for you to thrive both personally and professionally. The TeamThe goal of the Vaccine Development Team is to advance public goods for global health through technological innovation. We do this by accelerating the development and commercialization of novel vaccines and the sustainable manufacture of existing vaccines. Your Role As a program assistant, you will provide administrative and organizational support to members of the Vaccine Development team. We are looking for people who enjoy administrative support, who thrive in a fast-paced, high-intensity environment and excel at time management, organization, and planning skills. Your love of efficiency, attention to detail, resourcefulness and good judgment to ensure smooth operations of the team will make you successful in this role. What Y ou’ll D o
Schedule a high volume of appointments and meetings, manage complex calendars for multiple people, and make multifaceted travel arrangements domestic and international.
Assist in scheduling and planning for events, such as meetings, conferences, and presentations, which may include coordinating arrangements for participants, handling logistics , preparing, and disseminating materials.
Coordinate arrangements and logistics for frequent domestic or international travel
Provide communications support and assistance to ensure timely responses to inquiries including answering and prioritizing calls, email, and mail communications.
Maintain organized files and records and a system for tracking, monitoring and prioritizing tasks and projects.
Provide administrative support including document creation, expense reports, reimbursements, check requests, organization, and maintenance of files.
Interact and communicate clearly and consistently with grantees and partners in the field.
Your E xperience
A Bachelor’s degree or equivalent demonstrated experience.
Experience with calendaring, travel arrangements, and event/meeting planning coordination.
Excellent oral and written communications skills . Able to communicate effectively with internal and external contacts and can adjust to a wide variety of working styles.
Track record of setting priorities and meet ing deadlines while balancing needs of providing support for multiple individuals, including complex calendar, travel, and event planning.
Ability to solve problems in ambiguous situations.
Proficient with MS Office Suite.
Adept at learning new software.
Excellent organizational skills.
Possesses good judgment, maturity, discretion, tact, and a sense of humor.
Positive, collaborative approach to work.
Hiring RequirementsAs part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.Candidate AccommodationsIf you require assistance due to a disability in the application or recruitment process, please submit a request here.Inclusion Statement We are dedicated to the belief that all lives have equal value. We strive for a global and cultural workplace that supports ever greater diversity, equity, and inclusion — of voices, ideas, and approaches — and we support this diversity through all our employment practices. All applicants and employees who are drawn to serve our mission will enjoy equality of opportunity and fair treatment without regard to race, color, age, religion, pregnancy, sex, sexual orientation, disability, gender identity, gender expression, national origin, genetic information, veteran status, marital status, and prior protected activity. Guided by the belief that every life has equal value, the Bill & Melinda Gates Foundation (http://www.gatesfoundation.org/) works to help all people lead healthy, productive lives. In developing countries, it focuses on improving people’s health and giving them the chance to lift themselves out of hunger and extreme poverty. In the United States, it seeks to ensure that all people—especially those with the fewest resources—have access to the opportunities they need to succeed in school and life. Based in Seattle, Washington, the foundation is led by CEO Mark Suzman, under the direction of co-chairs Bill Gates and Melinda French Gates and the board of trustees.
