OverviewPAY : $23.00 Per HourThe pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data.Benefits: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit 2024-Recruitment-Staff-Mgmt-11.6.23.pdf (abm.com) (https://www.abm.com/wp-content/uploads/2023/11/2024-Recruitment-Staff-Mgmt-11.6.23.pdf)POSITION RESPONSIBILITIES
Receiving, registering and guiding visitors.
Registering of non-registered visitors.
Respond to visitor inquiries.
Submitting work order tickets for facilities management teams.
Providing all visitors with visitor information, such as welcome flyers and safety information.
Notify hosts of visitors about arrival of their guests and ensure visitor is being picked up or escorted to the required location on-site.
Manage the process of arrival of large groups of visitors and arranging the necessary preparations (processing request, prepare badges etc.).
Manage the return of access badges, keeping an up-to-date log of names and card numbers issued, and disable non-returned badges.
Redirect visitors and employees to security in case of theft, damage, etc.
Support visitors in their departure (arrange taxi upon request, provide support with route and traffic information, train and flight times, etc.).
Prevention of unauthorized building access and detection of susceptive situations and/or calamities within the reception area, when necessary, escalate to the security department.
Handling general administrative tasks such as handling mail, activity logs, etc.
Receiving suppliers and goods (e.g. packages, flowers, documents) where applicable.
Maintain a reception environment that is clean, tidy and accurately reflects the corporate image of ASML. This also includes keeping up-to-date papers, magazines etc.
Taking care of various related activities such as emergency response participation/support, parking management and event support.
Provide administrative/clerical support including answering and routing phone calls to appropriate parties; coordinate conference room requests; schedule necessary office vendor inspections/repairs; office and field supply ordering as authorized by management.
Set up and maintain client and vendor files, such as invoices, payments, etc.
Performs other duties as assigned or requested.
KNOWLEDGE, SKILLS & ABILITIESA minimum of three (3) years administrative experience is preferred and required.A collaborator that can collaborate and interact with various levels of staff and management.Knowledge of MS Office including Word, Excel, Outlook PowerPoint.Effective communication skills both written and verbal.Bilingual Spanish and English is preferred but not required.Must be highly organized.REQNUMBER: 100896All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
