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Role Purpose
To drive occupancy strategy development and implementation across Client's Regional portfolio, including managing the supply, capacity, demand, and vacancy in support of short term and long-term headcount projections. Within the geography, identify how much space is currently available, workplace strategy impact to overall demand, and what are projected space needs based on headcount forecast and business requirements by group.
What this job involves
Applies and validates the finance approved top-down headcount projections by business unit for a rolling, three-year planning horizon and partners with Portfolio Strategy team
Analyzes the client's portfolio and identifies opportunities to optimize space for all orgs within the existing and committed portfolio
Tracks and reports projected versus actual headcount by organization
Develops city and site-specific occupancy strategies with GREF Leadership and Portfolio Strategy
Reports the current and forecasted supply and capacity for a rolling three-year timeframe
Collects preliminary program requirements for each Org/Team (by building, if necessary)
Develops migration plans and sequencing of org level moves
Incorporates occupancy strategy into long-term strategy documents to clearly articulate impacts to city, site and org-level allocations
Develops stacking diagrams of current and future state based on three-year headcount forecast
Obtains alignment organizations' agreement to migration and stacking plans
Coordinates scope and phasing schedule for project implementation based on stacking plans and migration strategy
Ensures planning is aligned with corporate guidelines, and that all scenarios support forecasted growth and organization requirements
Recommends and applies space policies/standards, procedures and protocols
Educates and ensures compliance on planning and space policies/standards, procedures and protocols
Reports and maintains org-level 2 & 3 space allocation plans
Review Site Audit Data (including seat assignments, occupancy, vacancy, labs & equipment) and partner with local Occupancy Planner or Facility Manager for validation needs/timing
Supports the Agile Workplace program through analysis of badge data and utilization studies to inform planning recommendations
Facilitates communication between other occupancy planners, Business space planners, Org Space Program Managers, and other GREF team members
Ability to lead a small team of Occupancy Planners & multiple projects simultaneously
Manage a small team of direct reports of 1-2
Reporting/Deliverables
Occupancy Plan of Record reflective of forecasted supply and demand
Supports document development of long-range strategy incorporating occupancy strategy at a building and org level into overall planning narrative
Migration and Stack Plans by City and Site Level
Current and Forecasted Headcount
Key Interactions
Portfolio Strategist(s)
Occupancy Planners
RE&F Managers
Org Space Program Managers within region
MAC teams
Facility Management teams
Space data management team
Design and Construction team
Transactions
Technology Proficient
Abilit
