We are seeking a highly organized, creative, and detail-oriented Event Coordinator to plan and execute exceptional events that engage our audiences and support organizational goals. The ideal candidate thrives in a fast-paced environment, excels at multitasking, and enjoys collaborating with cross-functional teams and external partners. Duties include but are not limited to: organizing event details, location, dates, time, invitees, etc. Candidate would also organize and assist in logistics on the day of the event.
As a small business, we host a couple events per year. However, we anticipate more as the organization grows. Most events are small to accommodate 10-20 attendees with others likely being in larger range (50-100 attendees).
Duties:
Duties will include, but not limited to:
Assist in planning, coordinating, and executing a wide range of events, including workshops, meetings, trade shows, social events, and virtual experiences.
Manage event timelines, production schedules, and on-site execution to ensure each event runs smoothly.
Coordinate event registration, ticketing, attendee communications, and post-event surveys.
Support all stages of event logistics, including venue research, vendor sourcing, contract coordination, catering, audio-visual, signage, décor, and transportation.
Manage event budgets; track expenses, invoices, and financial reports.
Collaborate with marketing team and leadership to support event promotion, email campaigns, and social media efforts.
Serve as a primary point of contact for vendors, venues, sponsors, and internal stakeholders.
Troubleshoot any issues in real time and provide excellent customer service to attendees.
Assist in post-event reporting, including debriefs, performance metrics, and recommendations for future events.
Research industry trends and competitor events to identify innovative concepts and best practices
Support the team with all written communication that follows the policies, procedures, and business practices of Umano Property Management
Other tasks, duties and projects as directed by Company Owner
Required Qualifications:
Minimum of 1 year of experience in event planning, hospitality, marketing, or a related field
Strong organizational and project-management skills
Excellent communication and interpersonal abilities
Ability to multi-task, juggle multiple projects and meet deadlines
Proficient with Microsoft Office Suite
Access to high-speed internet
Strong written and verbal communication skills including reading, writing and speaking
Able to type 35-40 words per minute
Ability to work evenings, weekends and travel as needed
Prolific work ethic and ability to problem solve independently
Excellent dispute resolution skills with a passion for positive outcomes
Preferred qualifications
2+ years of experience in event planning, hospitality, marketing or a related field.
Bachelors degree in event management, marketing, hospitality or related field
Background in budget management
Experience with virtual or hybrid event platforms
Proficiency with Canva or similar platforms is a plus
About the company: Umano Property Management is a property management firm based in Seattle that provides personalized service to owners and their properties. By staying lean and agile, the company can focus and emphasis more on the management and maintenance of the property as well as on the relationship with the owner. In addition, great detail is given to the staff including an in-house feedback program, professional development opportunities and generous splits and bonuses. The name Umano comes from the word “human” as the company believes the people they work with are its number one resource.
How to Apply:
Fill out a quick 2-question survey using the following link. We will be in touch with next steps based on the results of this survey:
https://go.cultureindex.com/p/FqXWATnIKJYNnfi2Slsu
