The mission of Pierce College is to create quality educational opportunities for a diverse community of learners to thrive in an evolving world. The Pierce College District is committed to being an anti-racist institution; to truly be anti-racist we must work deliberately to eliminate barriers that have prevented the most promising and capable students from entering and thriving in college. We work to ensure that every student in the Pierce College District feels valued, respected, and inspired to achieve their goals. We provide a brave space for Black, Indigenous, Persons of Color (BIPOC), LGBTQ/QTPOC students, students with disabilities, and all students and staff to seek refuge, and an opportunity for them to cultivate their strengths, intelligence, resilience, and creativity.
Reporting to the Fiscal Budget Manager, the Budget Analyst 3 is a senior level budget analyst. The incumbent will maintain and reconcile budgets for capital projects, ensuring capital contracts are allocated properly and initiating corrective action when needed. Work will involve daily monitoring of revenue and expenditures against approved budgets via electronic reporting systems. The Budget Analyst 3 will provide guidance and direction to department leaders throughout the district in regard to finance policies and procedures while ensuring compliance with applicable college and state guidelines. Further, the incumbent will support the annual fiscal year budget process by developing and maintaining tools to assist in budget forecasting. This position actively leads, supports, and engages in Pierce College’s goals for equity and inclusion in order to create and maintain a workplace that supports and respects accessibility, equity, inclusion, and diversity. The position requires regular and consistent attendance and may be eligible for 2 -3 days of remote work once established in the position.
About the District
Pierce College is a high-performing, mission-driven, data-informed, student-focused district committed to equity, diversity, and inclusion. For 55 years, Pierce College has developed a national reputation for academic excellence and support services to ensure student success. The district is proud of the many awards and recognitions it has received. Pierce College is an Achieving the Dream Leader College of Distinction and was the 2017 recipient of their prestigious Leah Meyer Austin Award, given for measurable improvements in student outcomes.
Named as a Top 5 Finalist and a Rising Star for the 2019 Aspen Prize for Community College Excellence, Pierce College Fort Steilacoom was recognized for exceptional achievements in student learning, certificate and degree completion while in community college and after transferring to a four-year institution, employment and earnings rates after graduation, and access for and success of minority and low-income students. Pierce College District was named as a Top 10 finalist for the 2021 Aspen Prize and a Top 25 for 2023.
Pierce College at Fort Steilacoom
Located on a beautiful 140-acre site adjacent to a 340-acre community, recreational park, and Waughop Lake. Want a feel for our District, take a peek with aerial campus views!
Pierce College at Puyallup
Located on an expansive site with 125-acres of wooded land including modern facilities and beautiful hideaways.
Pierce College at JBLM
Located at the Joint Base Lewis-McChord military sites, serving many of our military and active duty families serving our country.
Our colleges enjoy a strong presence in the communities in which they serve and participate in numerous partnerships with business, community, government, and educational organizations.
Essential Functions
Capital Budget Maintenance and Reconciliation:
Provides consultation to directors, project managers, and other college leadership with regard to Department of Enterprise Services and State Board for Community and Technical College (SBCTC) guidelines; aids in reconciling and tracking the status of budgeted program funds.
Ensures compliance with District, Office of Financial Management (OFM) and SBCTC policies and procedures by tracking revenues and expenditure activity by program; communicates unusual activity, completes budget revisions and provides recommendations for other appropriate corrective actions.
Communicates with SBCTC regarding legislative allocation processes to maintain fund balances and cashflow ensuring timely expenditures per OFM regulations and policies.
Communicates with Director of Fiscal Operations and Facilities and Operations to ensure fund sources are available and have been identified prior to C-8 forms being submitted for approval to SBCTC.
Ensures contracts are allocated to the proper capital allotments and expenditures regarding capital funds are recorded in the correct fund and appropriation.
Ensures that allocations are not overspent and/or over-committed; initiates corrective action in coordination with Facilities and Operations and the Director of Fiscal Operations. This includes working with external partners to ensure contracts are being administered properly.
Budgetary Accounting & Reporting:
Maintains an electronic reporting system to measure expenditures and revenue against approved budgets on a daily basis.
Maintains Vendor ledger with changes to costs.
Tracks encumbrances by chart string and use a guide to contract closure discussions and funding redistribution if needed.
Budget Processes Coordination and Support:
Provides support in the development and maintenance of materials used for the preparation of the fiscal year budget requests.
Maintains spreadsheets for individual program directors, predicted changes to programs, salary/benefit projections.
Participates in District Budget Committee to provide additional information as requested by leadership.
Policies & Procedures/Communications & Relations:
Provides guidance, direction, and training to program specific departments on finance policies and procedures to enhance district effectiveness and customer service; including external partnership processes regarding public works.
Provides program directors, and those authorized to expend and track budgets, with advice and instruction regarding features and use of available reports, budget development techniques, calculation/estimation of costs, and budget monitoring strategies using reports and ctcLink.
Teamwork:
Participates with and serves as backup for other Fiscal Services activities, including but not limited to: mailing of Refund, Accounts Payable, Payroll, and Financial Aid checks.
Completes special projects as assigned by the Fiscal Budget Manager, and the Director of Fiscal Operations.
Serves as required, or as necessary, on various committees throughout the district.
Other duties as assigned.
Qualifications
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
The qualified candidate will have 1 or more of the following experiences and/or education:
Required Education:
Bachelor's degree or a combination of equivalent education and/or experience.
Applicable Coursework include:
Finance| Accounting | Business | Statistics | or Related field
Education to Experience Equivalences:
Associate Degree = 2 years | Bachelor’s Degree = 4 years | Master’s Degree = 5 years
Required Experience:
Two (2) years' experience working with governmental, higher education, or non-profit budget coding systems
Two (2) years' experience monitoring expenditures and reconciling funds and accounts.
Experience working with an Enterprise Resource Planning (ERP) accounting system and the Microsoft Suite of products (Word, Excel, Outlook).
Special Requirements:
The successful candidate must consent to and pass a criminal background check after a conditional offer of employment. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability to perform in this position.
Required Competencies: Knowledge, skills, abilities, traits and characteristics:
Ability to work in a diverse culture committed to building an anti-racist institution and dismantling barriers for marginalized and minoritized individuals.
Familiarity with Generally Accepted Accounting Principles (GAAP) and its application under the Governmental Accounting Standards Board (GAAP)
Ability to monitor, review, and analyze input and output of financial data, and ability to utilize system queries to obtain necessary data effectively.
Excellent time management and prioritization skills to manage District resources and meet specific deadlines.
Strong written and oral communication skills, including the ability to explain administrative, financial, and budget issues to non-financial managers including faculty, students, and staff.
Ability to think, reason, and make sound judgments on how responsibilities are completed in compliance with college standards and guidelines.
Strong positive interpersonal skills including the ability to work collaboratively, work effectively across organizational lines, and create and nurture a safe, bias-free working environment which engenders respect for all individuals and for their differences.
Application Process
To be considered for this position, applicants must
Meet the required qualifications as outlined in this announcement.
Complete the online application profile and apply for the specific job opening.
Upload (attach) a cover letter that addresses how you meet the required qualifications as outlined in this announcement. (Cover Letter)
Upload (attach) detailed résumé of all educational and professional experience.(Résumé)
Transcripts are not required in order to apply for this position; however, if you are selected for an interview, you will be asked to bring copies of unofficial transcripts showing completion of the required level of education and/or coursework.
Please note: Certain positions require specific levels of educational attainment such as a post-secondary degree, licensures or certifications. In order to evaluate applicant materials to determine if the minimum qualifications are met, information regarding your education and experience should be included in your application materials.
Applications without transcripts attached, may receive notification that their application materials are incomplete. If you receive a notice and information has been provided elsewhere in your applications materials, please disregard. (Unofficial transcripts acceptable for application process; official transcripts required upon hire). (Transcripts)
Upload (attach) a list of at least three (3) professional references with names, telephone numbers, and e-mail addresses. One of which must be your current or most recent supervisor. Letters of recommendation will not be accepted. (References)
Provide a response to the following question. (Supplemental Question)
How does this position impact the College's goal to support all students and to achieve racial and social equity in pursuit of mission? Please limit your response to a maximum of 500 words.
Please Note:
To ensure consideration, application materials should be received no later than 5:00 p.m. on the closing date.
All correspondence regarding your application status will be sent to the email address associated with your SCHOOLJOBS.COM account. Please make sure to check your spam folder periodically, in the case of an automated, incorrect delivery.
Terms of Employment:
This is a full-time (40 hours per week) classified, over-time eligible position with Pierce College District. This position is permanent after serving a minimum six-month probationary period. The primary work location will be at Pierce College Fort Steilacoom campus. Occasional travel to Pierce College campuses and/or sites may occur. Work hours are typically between 8:00 a.m. and 5:00p.m. Monday through Friday with occasional evenings and weekend work, and occasional travel as required. This position may be subject to reassignment between campuses or sites. This position requires regular and consistent attendance and may be eligible for occasional telework once the incumbent is established in the position.
Salary & Benefits:
The starting salary range of this position is $5,370.00$6,384.00 a month (dependent upon qualifications), with annual periodic increments up to $6,539.00 per month. However, your paycheck is just part of the total compensation package. There is an outstanding benefits package which is worth an additional value equivalent to about 30% of your salary. A comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance. Life and long-term disability insurance plans; vacation, sick and personal leave; reduced tuition; and retirement benefits are also provided. For more information, please visit our Benefits and Leave website at: https://www.pierce.ctc.edu/hr- benefits
Physical Work Environment:
This position is required to work indoors in an open office environment, which requires visual concentration on detail, dexterity, precision, and is subject to frequent noise and interruptions. This position operates in a dynamic and fast-paced environment.
Reasonable Accommodation:
Applicants with disabilities who require assistance with the application and employment process will be accommodated to the extent reasonably possible. Requests should be made to the District Human Resources Office by calling 253-964-7342. Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state's free telecommunication access service.
Screening & Interview Process:
Only those candidates who have complied with the application process and meet the required qualifications will be considered. Following the review of application materials, the most qualified candidates will be contacted for an interview. Check the email account you used for the application process for communication regarding the status of your application. Application materials submitted to Pierce College are the property of the College and will not be returned.
Please note: This is a competitive selection process. Your application materials will be reviewed and evaluated based on the minimum qualifications listed for the position. Applicants whose qualifications most closely correspond to the District's needs will be eligible for further consideration.
Conditions of Employment:
Pierce College is a “fully vaccinated campus” under the state’s higher education guidance, which means that COVID-19 vaccination is highly encouraged for all employees and students.
Prior to the start of employment, finalist(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law RCW 28B.112.080.
An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H-1B visa. In compliance with the Immigration Reform and Control Act of 1986, proof of authorization to work in the United States will be required at the time of hire.
Pierce College has adopted a Drug Free Workplace policy. As a condition of employment, employees must agree to abide by the requirements established in that policy.
Bargaining Unit:
This position has been designated as a bargaining unit position represented by the Washington Public Employee Association (WPEA).
Equal Opportunity:
The Pierce College District is an equal opportunity employer. The Board of Trustees and Pierce College District are committed to providing equal opportunity and will not discriminate in terms and conditions of employment and personnel practices. Decisions are made without regard to race, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal.
For more information about this position or assistance regarding your application, contact Human Resources.
Questions regarding equal employment opportunities or discrimination may be directed to the following:
Sean Cooke - Title IX Coordinator
(253) 840-8472
Davi Kallman- ADACO/Section 504 Coordinator
(253) 912-3715
Deena Forsythe - Interim Vice President for Human Resources
(253) 964-6586
Paula Henson-Williams - District Affirmative Action Officer
(253) 864-3229
