Strickland and Son’s Excavation is looking for an experienced and enthusiastic business administrator to join our growing team. This is an exciting opportunity to be part of a high performing team in the construction industry! This role will support our managers and team along with data entry, accounts receivable, payable, new hire onboarding and job support.
The ideal candidate is positive, service minded and will need to have strong planning, organizational and time management skills, along with a strong ability to work independently and collaboratively. The successful candidate will also be a critical thinker with initiative who anticipates business needs, demonstrates flexibility and calm under pressure. Has a growth mindset and is hungry to learn. Strong verbal and written communication skills are also essential for success in this role.
Responsibilities include, but are not limited to:
Welcome and provide general support to all visitors
Answer, screen and direct phone calls
Receives/sends all mail/packages and distributes to office staff
Fax, copy and scan documents
Manage filing of hard and soft copies of documents
Manage stock of office supplies and research new deals and suppliers
Manage email, correspondence memos, letters, faxes and forms
Keeps L&I posters up to date
Keeps City Licenses current
Complete credit applications for vendors as needed
Assist with daily accounting tasks
AR/AP management
Inputs invoices into QuickBooks
Review all invoices for accuracy
Update and maintain office policies and procedures
Create new hire folders
Update and hand out job applications for open positions
Files safety meeting minutes and maintains files
Schedule meetings
Types office meeting minutes and maintains file
Coordinate conference calls and meetings including invitations and scheduling.
Keeps fuel cards up to date and orders new cards when needed
Orders new tabs and tonnage with shop foreman when needed
Create full files or repair manuals for vehicles and equipment
US DOT program and stickers for vehicles
Maintain Good to Go pass records
Creates new Project Files in Procore
Set up Sub-contractors by gathering all compliance documents
Submit subcontracts for approval
Maintain Subcontractor certificates of insurance and request new ones
Maintain Subcontractor business license and request new ones
Provide exceptional customer service and drive team culture by maintaining a positive work environment
Meeting and event coordination: planning and setup for general meetings, morale events, individually and with peers
Ensure compliance of the company’s operational policies and procedures
May require occasional lifting
Qualifications, key competencies, and capabilities:
High School diploma or equivalent
2+ years of proven relevant work experience in business administration and customer or service focused roles
Proficiency in MS Office: Excel, Microsoft Word
Data Entry
Familiar with QuickBooks Desktop: 1 years (Required)
Organization, attention to detail and problem-solving skills
Strong written and verbal communication
Excellent time management skills and the ability to prioritize work
Excellent follow-up
Ability to work independently on projects from start to finish.
Knowledge of office management systems and procedures
Strong communication, verbal and written, and interpersonal skills, tact, diplomacy, integrity, negotiation, and professionalism
A great attitude and positive approach to people and tasks
Strong organizational skills with the ability to prioritize among multiple projects
Achieve results with a high degree of accuracy and attention to detail
Proven track record of accountability and reliability
Ability to make timely decisions, prioritize, and exercise sound judgment with appropriate urgency in situations that require a quick response
Maintain utmost confidentiality with sensitive and personal information
Background in construction industry is a plus
This job is 100% onsite, 8:00am - 4:30pm Monday thru Friday.
