GTG Property Services is seeking an Administrative Assistant to work at our main office in Lakewood, Washington. This person will perform routine clerical duties, including data entry, light accounting, answering phones, communicating and scheduling showroom customers.
Highlights of what we offer:
Great team environment
Room for career growth
Paid-Time Off accrual (PTO) Vacation/Sick Time accruing from day 1
Paid Holidays
Monday- Friday 8-4:30
Great pay
Responsibilities in this role include:
Welcome and direct visitors (exceptional customer service is a must)
Support company president in a variety of administrative tasks (need to be proficient with google sheets)
Answer and direct phone calls
Fax, copy and scan documents
Manage filing of hard and soft copies of documents
Manage stock of office supplies and research new deals and suppliers
Manage email, correspondence memos, letters, faxes and forms
Files safety meeting minutes and maintains files
Create new hire folders
Update and hand out job applications for open positions
Take meeting minutes and maintain file
Create files and maintenance schedules for vehicles and equipment
Meeting and event coordination:
Ensure compliance of the company’s operational policies and procedures
Qualifications & Skills
3+ years of proven relevant work experience in business administration/customer service
Adaptable to an ever changing environment
Proficient in Google office suite or MS Office: Excel, Microsoft Word
Data Entry
Very strong organization, attention to detail and problem-solving skills
Strong written and verbal communication
Excellent time management skills and the ability to prioritize work
Excellent follow-up
Ability to work independently on projects
Strong communication, verbal and written, and interpersonal skills, tact, diplomacy, integrity, negotiation, and professionalism
A great attitude and positive approach to people and tasks
Strong organizational skills with the ability to prioritize among multiple projects
Ability to make decisions, prioritize, and exercise sound judgment
Maintain confidentiality with sensitive internal and external information
Background check is required. We work directly for a number of large insurance companies that require our staff to have satisfactory background checks on file.
Pay DOE and skill level. $25-$30 plus per hour
Please submit resume and contact information.