We are seeking a highly organized and proactive Administrative Assistant to support our team in day-to-day operations. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The ideal candidate will have strong communication skills and be proficient in a range of software tools.
Key Responsibilities:
Manage email correspondence, ensuring timely and professional responses.
Organize and maintain the calendar, including scheduling meetings and appointments.
Coordinate appointments and make travel arrangements as needed.
Maintain and organize filing systems, both physical and digital.
Prepare and format reports, documents, and presentations.
Handle shipping tasks, including coordinating logistics and tracking.
Assist in project management using tools like Asana (or similar platforms).
Create and maintain documents in Microsoft Word and Excel, as well as Google Docs and Sheets.
Ensure high standards of grammar, spelling, and professional formatting in all communications.
Support additional administrative tasks as required to ensure smooth office operations.
Key Skills and Qualifications:
Highly organized and detail-oriented with the ability to prioritize and manage multiple tasks.
Proficient in Microsoft Office Suite (Word, Excel, etc.) and Google Workspace (Docs, Sheets, etc.).
Familiarity with project management tools such as Asana or similar platforms.
Excellent written and verbal communication skills with strong grammar and spelling.
Capable of maintaining confidentiality and handling sensitive information.
Strong time-management skills and the ability to work independently.
Experience in an administrative role or related field is preferred.
Position Details:
Location: Seattle, WA, near Fisherman's Terminal.
Type: Contract (1099)
Hours: 30 hours per week
Pay: $25–$30 per hour, depending on experience (DOE).
Additional Considerations:
Prior experience in e-commerce or small business support is a plus.
A proactive approach to problem-solving and adaptability in a dynamic work environment.
Please email resume and references, along with cover letter detailing why this job would be a good fit for you.
