Assistant Office Manager (Bellevue)
The Rabourn Company, Inc. has a full-time position open, Monday – Friday, 8am to 4:30 pm. We are a commercial-only insurance brokerage in Bellevue and have been in business for over 35 years.
Summary: This position is an assistant to the Controller of a small office. Duties include general office functions as well as tasks associated with financial, HR and IT functions of the company. Some creation of insurance-related documents.
Functions:
Act as the first point of contact for clients and visitors
Direct incoming calls.
Obtain, process, and distribute daily mail, routing and faxes
Office shredding
Kitchen maintenance, including ordering, stocking, and cleaning
Occasional pickup and delivery of items to offsite storage and other locates as needed
Order and maintain office supplies
Troubleshoot office machinery and arrange for repairs if needed
Assist Controller with financial, HR, and IT projects
Assist with additional duties as needed
Maintain professional appearance and positive attitude
Competencies:
Strong customer service and communication skills
Ability to maintain multiple projects/tasks simultaneiously
Good basic math and problem-solving skills
Data entry
High degree of accuracy and attention to detail
Ability to work independently to achieve the desired result
Proficiency with Microsoft Word, Excel and Outlook
Knowledge of and ability to scan/email/fax
Ability and desire to learn industry-specific software
Ability to learn quickly
Other requirements
2 years of previous administrative experience in an office environment
High school diploma or GED required; AA or bachelor’s degree preferred, or equivalent Work experience
Must be a licensed driver with reliable transportation
Previous experience in the insurance industry a plus!
Authorized to work for any employer in the U.S.
Work environment and benefits
An office setting with Business Casual attire.
Weekends and most Federal Holidays off!
We offer competitive wages and benefits, including 85%- paid medical, and free dental, and vision. A matching IRA plan once conditions are met.
Physical demands:
Sitting, keyboarding, bending, reaching, able to lift 25-lbs over your head
Please submit your resume and cover letter expressing why you are interested in this position and how your skills and experiences can contribute to the company.
No phone calls, please.
