Job Description: Administrative Assistant to Executive Assistant
I am searching for an experienced administrative or executive assistant who thrives on creating harmony out of chaos, takes ownership of their role, and possesses the unique ability to manage multiple priorities with precision and grace. The ideal candidate will be a proactive problem-solver, an exceptional communicator, and someone who is deeply committed to ensuring the smooth operation of our day-to-day activities. You will be at the heart of all of my business operations and activities and the soul that keeps my vision moving forward.
I am a massage therapist, instructor, and business development coach. I own two massage practices, a local massage school, and a workshop business. I teach throughout the US and internationally, so there is always a lot going on. I need someone who can thrive in a busy, sometimes slightly chaotic (but definitely positive and fun) environment. The right person isn’t just looking for a job; they are looking for a challenge and an opportunity. They are self-directed, pay attention to detail, and can manage themselves (and me) well.
Location
This is at least an 80% in-office position to start. We have two offices, one in Shoreline and one in Magnolia. Most of the office time will be in Shoreline.
General Qualifications
Proven experience as an Administrative Assistant, Office Manager, or similar administrative role.
Excellent communication and interpersonal skills, both oral and written
Must be organized, capable of operating in a fast-paced environment, able to handle pressure well, be self-motivated, and detail-oriented
Eager and ability to learn fast
Ability to work independently as well as in a team environment
Must be able to manage time wisely for maximum efficiency
Must have a desire to succeed and have a go-getter attitude
Must be comfortable working with computers and navigating between multiple applications
High level of service-mindedness and dependability
High level of discretion and confidentiality.
General Business and Office Tasks
You can think of this as a start-up. I have a well-established local business that I want to expand nationally, internationally, and online. Your basic duties will be to complete a broad variety of administrative tasks, including answering emails and phone calls, bookkeeping, coordinating meetings, conferences, and events, managing calendars, making travel plans, and ordering supplies for my local practices.
Other Specific Duties
Proofreading and editing documents, website pages, and training materials
Event Planning
Marketing and Social Media Presence
Must have working experience with the following software:
Microsoft suite
Google Documents
Gmail
Quickbooks, accounting, payroll
Bonus if you have experience in these creative tools:
WordPress
Graphic design (Canva, etc)
Adobe Premier Pro
MangoMint scheduling software
CRM Software (ZOHO)
Pay and Benefits
Starting pay will be between $24 and $30 per hour DOE with defined bonuses. Hourly earnings and bonuses increase with increased responsibilities. Paid mileage for work errands. One week of paid vacation per year.
How To Apply
Please respond by email and include your resume and something about your motivation for applying for this position.
Last But Not Least
I am looking for the right person for this position. So if you don't have all the qualifications, but feel something resonating after reading this? Shoot me a note describing your situation and motivation.
Principals only. Recruiters, please don't contact this job poster.
