Location: Vancouver, WA
Type: Contract
Job #7636
Overview:
ACS Professional Staffing is looking for an employee to work on-site with our client. This Administrative Services Assistant 3 role provides comprehensive and confidential administrative support to managers, supervisors, and staff within the assigned organization. This includes actively facilitating and coordinating administrative processes and functions, ensuring they effectively support departmental programs and projects. This full-time position is located in Vancouver, WA.
Pay rate: $31.54 - $32.93
Benefits:
Paid holidays: 11
PTO: Starting at 10 days
Sick Leave: Up to 56 hours per year (prorated based on start date)
EAP: Employee Assistance Program
Benefit Options Available: Medical, Dental, Vision, FSA, DCA, LPFSA, HSA, Group Life/AD&D, Voluntary Life/AD&D, Voluntary Short-Term Disability, Voluntary Long-Term Disability, Voluntary Critical Illness, Voluntary Accident, 401k (immediately eligible for employee and employer contributions - employer match up to 4%)
Other benefits include the following: Calm App, Access Perks, Brio Health
Responsibilities:
Provide a wide variety of confidential administrative and clerical tasks for the managers and support staff for the assigned organization(s).
Greet visitors, answer, and screen telephone calls, respond to most questions, and complete most business involving established policy or routine matters, take messages, set appointments, and forward questions and matters to appropriate personnel as needed, following up to verify a timely response.
Create draft, edit, and proof documents, correspondence, research, and presentations using Word, Excel, PowerPoint, and Adobe Acrobat.
Build, maintain and post Excel spreadsheets and PowerPoint presentations to SharePoint sites.
Proof, review, and when applicable, draft, correspondence and documents prepared for manager signature and validate conformance of the established administrative policies and regulations, confirm proper coordination and timely compliance with assigned action.
Provide recommendations and instructions to staff to maintain conformance with general policies and correspondence procedures.
Attend meetings, record meeting minutes as requested, transcribe, and disseminate as needed.
Maintain a tracking system of action items to verify timely compliance with scheduled responses or actions. Coordinate and monitor work unit responses to time-critical documents; alert manager / personnel of any concerns or response delays.
Process and screen incoming and outgoing correspondence to include proof reading, to consist of the following:
Review incoming correspondence and forward matters requiring action to appropriate staff. Verify proper coordination and timely completion of assignments.
Sort and distribute incoming mail to appropriate recipient(s); as requested, review incoming correspondence.
Process outgoing mail and prepare materials for mailing, including providing self-addressed stamped envelopes, when appropriate.
Establish and maintain internal and external communication channels to coordinate smooth flow of information and positive working relationships.
Perform faxing, scanning, photocopying, and work with the print shop to request printing services.
Update and maintain desk reference manual.
Serve as back-up to other org Administrative Assistants as needed.
Come up to speed quickly on manager and organizational priorities to track meetings, work, and delegated projects or tasks to maintain accountability, confirming established targets are met. Validate on-time documentation submission to HR Service Center (HR) and verify all processes are tracked to completion within established timelines. Review and update project trackers (performance, training, etc.) for the manager, alerting appropriate parties of any noted issues / concerns.
Se
Description
Position: Food Pantry Assistant
Status: Regular Part-time/Non-Exempt
Supervisor: Family Services Manager
Department Head: Business Administrator
Mission Statement: The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the Gospel of Jesus Christ and meet human needs in His name without discrimination.
General Statement: Employees will be seen by the public as representing The Salvation Army and its mission. Each one is expected to conduct themselves in a manner that upholds the Army\'s mission and purpose.
Qualifications: Education and/or experience that enhances the ability to work with distressed and marginalized populations. Motivated to work with people in poverty. Willingness to function as a team player. Capacity to multi-task in a fast-paced work environment. Demonstrate a variety of competent computer skills. Have a valid drivers\' license/insurance and be willing to sign organizational documents necessary for driving company vehicles.
Job Description: The food pantry assistant position is key in the delivery of all food-related services. The daily work includes client intake, data entry, preparing the pantry for shoppers, preparing food orders, managing inventory, keeping a safe, organized workspace, creating a welcoming/positive workplace environment, and working alongside pantry volunteers.
Responsibilities:
Work collaboratively with the Food Pantry Coordinator and others to accomplish common goals and objectives that promote the organization\'s mission, vision, and values.
Answer phones for pantry needs.
Perform all interactions in a personal and professional manner.
Collect individual and household data as needed for intake and reporting.
Do data entry work as necessary with the Food Pantry Coordinator for case files and reporting purposes.
Be sensitive to pantry guests and their household needs.
Assist in fulfilling food orders for clients.
Refer clients to a case manager or the appropriate staff for further resources beyond food.
Keep food sorted, stocked, and organized on pantry shelves in a safe and organized fashion.
Report any safety hazard immediately to supervisor, department head, and/or officer as deemed necessary.
Assist in scheduling volunteers and maintaining food pantry inventory.
Work with Food Pantry Coordinator in organizing and participating in food pantry orientations and training to keep volunteer workers fully engaged and effective in doing their work.
Develop ways to connect pantry guests to other corps programs.
Ensure inventory is rotated and refrigerator equipment log is filled per health department standards
Maintain a food handler\'s certification and practice food safety in all areas.
Perform clerical duties as needed for department needs.
Seasonal Duties:
This position is responsible for proper and appropriate preparation and distribution of all Thanksgiving and Christmas food boxes. Support others in the intake and distribution of all holiday assistance.
Physical Capabilities Required
Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead.
Ability to operate a complex multi-faceted telephone system.
Ability to operate a desktop and/or laptop computer.
Ability to lift up to 30 lbs.
Ability to access and produce information from a computer.
Ability to understand oral and written information.
Ability to walk, sit, stand, and bend intermittently and/or continuously.
Ability to exercise good hand eye coordination (using hand to hand, hand to finger, hand to object).
Ability to hear and speak clearly.
Ability to see clearly both up close and at a distance.
Ability to work independently with mini
