JOB REQUIREMENTS: This position provides legal administrative support to
the assigned department, including preparing and processing legal
documents and schedules; performing preparatory work for trials,
hearings and administrative proceedings; and provides courteous and
efficient office support and customer service. ESSENTIAL FUNCTIONS -
Provides customer service to internal and external customers; greets,
receives and screens visitors and customers; addresses and resolves
customer questions as able and refers complex inquiries, requests, or
complaints to appropriate staff. - Sorts, copies, and distributes a
variety of correspondence, deliveries, and mail; opens, logs, and routes
office mail; retrieves, delivers, and sends faxes. - Composes routine
correspondence; proos and edits documents; enters, scans, updates,
and maintains information in spreadsheets, databases, and reports. -
Maintains electronic and paper filing and record systems to provide easy
access to records and information; provides retention of records as
required. - Updates and maintains department electronic and paper files,
databases, records, plans, lists and other related documents. - Performs
records management duties to ensure statutory timelines are met for all
cases. - Maintains scheduling calendars and reminder system for
appointments, meetings, Court proceedings and deadlines for department
attorneys. - Updates legal resources with supplements and replacement
pages. - Sorts, indexes and files correspondence, legal documents,
memoranda, reports, minutes. - Establishes case files, creates files for
trial, and contacts individuals for Court appearances, schedules
hearing, trial dates and times. - Arranges for transportation of
individuals involved in mental commitments, chemical dependency,
delinquencies, defendants, witnesses or guardianship proceedings with
the appropriate parties or the Sheriff's Department. - Attends court
hearings and trials to assist department attorneys with administrative
functions. - Assists at specific court hearings, such as traffic court
and juvenile delinquencies, as assigned. - Communicates and schedules
with the Courts, dates and times of Court hearings. - Organizes and
manages case files; organizes pleadings, discovery, research and
correspondence; prepares lists, exhibits, schedules and other
information for Court proceedings. - Drafts legal documents for
review. - Obtains and securely files criminal histories and driving
records. - Provides administrative assistance to the Senior Legal
Assistant, as needed. - Provides other administrative support for
department attorneys, as requested. - Other duties as assigned.
OTHER EXPERIENCE AND QUALIFICATIONS: - Previous work
experience in a law office or legal setting. - Previous customer
services experience. APPLICATION INSTRUCTIONS: Apply Online:
www.co.dodge.wi.gov/careers
