Lead, Accounts Payable SpecialistCompany Tucson Electric PowerLocation Tucson, AZRequisition ID 5502About UsUNS Energy Corporation (http://www.uns.com) , headquartered in Tucson, Arizona, is a subsidiary ofFortis Inc. (https://www.fortisinc.com) , the largest investor-owned electric and gas distribution utility in Canada. Our public utility subsidiaries, Tucson Electric Power Company, UNS Electric, Inc. and UNS Gas, Inc., power our economy by providing electric and gas service to nearly 700,000 customers in Arizona.We embrace a spirit of giving, dedicated to improving quality of life in the communities we have served for generations, and in TEP’s case, since the 1890s. We’re building a cleaner, greener grid, with more wind and solar power than ever before, while maintaining safe, reliable, and affordable service.Your Employer of ChoiceOur culture is rooted inshared core values (https://www.tep.com/careers/#values) that define how we work and who we are. Our team of innovative professionals bring their authentic selves to work each day to power our vision and make a difference. Be Part of Our Story.We create opportunities for employees to thrive through:
Continual growth: In an industry changing faster than ever before, our commitment to professional growth and leadership development means we never stop challenging ourselves to explore new possibilities.
Active Engagement: We support a collaborative environment, with peer-to-peer learning and employee-driven groups that foster an inclusive culture.
Total compensation: UNS Energy Corporation also offers a competitive compensation and benefits package that includes a 401k plan with a generous company match, a company-sponsored pension plan, affordable individual and family health insurance plans, tuition assistance, life insurance, long-term disability insurance and much more.
Hear from some of our employees,here (https://youtu.be/hpknvJPLuoc) andhere (https://youtu.be/7BECywu-Re4) .Job Description - Lead, Accounts Payable SpecialistCheck us out. We believe you will like it here!Be Part of Our Story. (https://docs.tep.com/rewarding-careers/)· Do you want to be part of a company culture founded on safety, teamwork, collaboration, and positive leadership?· Do you want the opportunity to grow yourself in your current job and beyond?· Do you want to live in the heart of the Sonoran Desert, with beautiful landscapes all around and a city immersed in culture and diversity?If you answered "Yes" to any of these questions, read on. We want to know of your interest. If you apply, you are not just a number, you are a possible team member! Our culture is at the heart of our success and we are looking for talented individuals for the position of Lead Accounts Payable Specialist to bring their skills and experience to the table while enriching our already strong culture.What you will do
Lead a team of Accounts Payable Specialists and can impact change.
Manage AP monthly KPI’s (scorecard reporting)
Complete weekly closing processes, reviewing and reconciling reports as needed.
What you bring
6+ years of experience in accounts payable or accounting.
Strong analytical ability to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
Demonstrated proficiency managing medium and/or large projects with minimal supervision.
If this sounds like the opportunity for you, apply now!Full description below:For multiple companies, responsible for the following processes in the Accounts Payable business area:Maintain current accounts and assist in invoice processing functions. Analyze reports, invoices, vouchers and statements with high attention to detail, accuracy and timeliness.Resolve billing, vendor and payment issues. Provide required support and training.Position-Related Responsibilities
Process all incoming invoices in an accurate and timely manner.
Audit invoices for discrepancy and accuracy.
Monitor all vendor payment agreements to find discounts that can be used to reduce billing amounts.
Responsible for accurately processing tax and freight on every applicable invoice.
Research past due balances on vendor statements, past due notices, etc.
Ability to resolve supplier inquiries in an effective, professional and timely manner.
Manage daily and weekly reports related to invoices, holds, receipts and releases.
Reconcile payable reports each month to confirm that all amounts paid were accurate.
Works closely with internal and external customers to coordinate and implement changes as needed.
Manage credit balances owed to the company and ensure all amounts are properly applied to vendor payments.
Gathers data and performs analysis in support of department report validations, working with Oracle Supplier Team and Procurement Specialists to ensure timely and accurate reporting and validation of data.
Run, Analyze, post and maintain department reports using OBIEE and other reporting tools.
Ensures adherence to compliance, quality standards and approved processes, reviews and documents results.
Acts as a Liaison with Procurement Teams and end users to ensure proper accounting, approvals, and releases/receipts are obtained for invoice and payment processing.
Manage, follow up and ensure all items are addressed from multiple department group mailboxes.
Responsible for communicating to multiple departments, system teams, suppliers, internal/external customers, warehouse operations and procurement teams to resolve any issues as needed.
Serves as users’ initial point of contact for problems and issues with systems.
Performs initial troubleshooting and problem resolution for invoice processing systems (Oracle, Kofax, etc.)
Performs data quality assurance tasks needed to preserve the integrity of systems.
Works with business areas and technical support staff to troubleshoot problems related to data errors, application defects and client training.
Provides enhancement feedback to support staff to improve the usability of technology.
Quickly and effectively, solve problems and answer questions from internal and external customers.
Establish and maintain a working environment conducive to positive morale, individual style, quality, creativity and teamwork.
Maintain confidentiality for all matters regarding highly sensitive corporate and employee information.
Special duties and projects as assigned.
This position may provide services to affiliates of the Company subject to the UNS Energy Code of Conduct and the related Policies and Procedures.
Lead Accounts Payable Specialist:
Top level individual contributor considered a subject matter expert.
Unclaimed Property functions to include but not limited to search letters, state reporting- meeting ALL compliance and regulatory requirements
Conduct month-end closing processes, including complete and review accrual file prior to Supervisor/Manager final approval
Complete weekly closing processes, reviewing and reconciling reports as needed
Appropriate application of Use & Sales Tax
Optimize Verify – creating efficiencies in invoice processing using our front-end software application
Limited system administration (payment term creation, payment set ups, etc.)
Review and work reconciliation reports (un-invoiced receipts, AP/PO reports)
Manage AP monthly KPI’s (Scorecard Reporting)
Full Cycle Management of Recurring payments and annual review
Serve as point of contact for AP Specialist to assist with resolution of complex supplier and payment issues
Manage timing of payments to optimize payment discount terms.
Processing vendor invoices consistent with invoice terms, purchase orders, the Company’s systems of accounts, and the Company’s policies and procedures.
Leads several complex projects at the same time, assists others on complex projects and independently delivers projects to successful completion.
Applies extensive knowledge of concepts, practices, and procedures to handle complex tasks and provides guidance to others.
Participates in the development or revision of internal control procedures.
Responsible for review and sign-off of work of other specialists and completed projects.
Understands the end result and can work backwards to identify and implement needed processes to achieve desired results.
Ensures that resources are available and channeled to produce the planned deliverables on time, including assignments of team members based on priorities and project requirements.
Readily communicates the status of specific projects, programs, or on-going work.
Acts as a source for training for others in the department.
Ensure that the Company’s management principles, policies, and programs are consistently practiced.
Assist with ensuring workload in department is appropriately assigned.
Knowledge, Skills & Abilities(Equivalent combination of education and experience will be considered.)LeadMinimum QualificationsMinimum qualifications of AP Specialist Senior plus:
6-8 years of experience in accounting, accounts payable or related field.
Proficiency in computer software applications including: (Excel) spreadsheets, (Word) word processing, (PowerPoint) presentations.
Demonstrated proficiency managing medium and/or large projects with minimal supervision.
Broad-based business acumen with strong project management, research, and reporting skills.
Strong analytical ability to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
Demonstrated ability to communicate effectively, verbally and in writing, with the ability to choose the best medium for the situation.
A high degree of interpersonal skills to maintain positive relations with other areas of the company.
Preferred Qualifications
Bachelor’s degree in finance, Accounting or comparable area of study or equivalent years of experience.
Experience working with software applications such as Oracle, Kofax and Ryan Tracker Pro Software.
General understanding of accounting practices and principles (GAAP).
Pay Rate: $56,000 - $87,000All job offers are contingent on successful completion of a pre-employment drug screen and background check.California Job Applicants -click here (https://www.tep.com/california-job-applicant-and-independent-contractor-privacy-notice/) to see our Job Applicant Privacy Notice.
