This is a part-time position to be worked out of our Tucson office (typical hours: Mon-Fri, 9am - 3pm), with the possibility of transitioning to full-time.
Job Summary
Mid-town law firm is seeking a front-office receptionist/office assistant to provide a wide range of support, including clerical and administrative functions. This position demands proficiency in organizational skills, and effective written and verbal communication. To be successful in this role, the candidate must have the ability to provide exceptional service to clients, vendors, and fellow coworkers. If hired, the employee will be supporting the office manager/lead paralegal and the attorneys as needed.
Responsibilities
Answer, screen, and transfer incoming phone calls.
Conduct brief interview of potential clients and run conflict checks.
Welcome clients.
Help maintain the firm’s internal filing system.
Respond to and resolve inquiries from clients, the office manager, and the attorneys.
Assist the office manager with monthly billing, copying, scanning, and mailing.
Maintain office-supply inventory.
Prepare communications to staff and vendors via email or internal messaging system.
Run errands when required (e.g., post office, bank, courthouse, etc.).
Perform other related duties as assigned.
Job Requirements
2+ years receptionist/secretarial experience is preferred.
Must be able to receive a "CLEARED" background check (required for courthouse clearance).
Experience working in a law firm or legal field a plus.
Excellent verbal and written communication skills.
Excellent interpersonal and customer-service skills.
Proficiency in Microsoft Outlook, Microsoft Word, and related software.
Knowledge of QuickBooks is a plus but not required.
Excellent collaboration, organizational, and planning skills as well as attention to detail.
Ability to work independently.
Ability to be flexible with schedule.
Proficiency in the Spanish language a plus.
Please send resume for consideration.
