Description We are looking for an Office Assistant to join our team in Anaheim, California. This role involves acting as a receptionist, handling a high volume of phone calls, scheduling appointments, and maintaining records. The successful candidate will also be responsible for typing various documents, maintaining calendars, and other clerical duties. Responsibilities: Act as a receptionist, responding to inquiries, taking messages, and scheduling appointments. Handle a high volume of phone calls, screening inquiries efficiently. Type various documents such as forms, schedules, reports, lists, correspondence, manuscripts, and charts. Maintain accurate records, including confidential and privileged information. Compose routine correspondence and process outgoing mail. File materials and develop standard office filing systems for record storage and retrieval. Research and compile information for reports using various software. Keep track of the unit's purchases, budget accounts, and inventory; requisition office supplies as needed. Maintain records of staff attendance and absences; compile and submit periodic reports for payroll purposes. Post data to logs, lists, ledgers, follow-up files, and other records of the unit; check and compare records and documents for accuracy. Use Microsoft Office Suites, including Excel, Word, and Outlook to perform office functions and clerical duties. Please note that this role offers a short term contract employment opportunity. Requirements Proficiency in Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and Microsoft Word Familiarity with the 'About Time' software Experience in executing office functions and clerical duties effectively Ability to handle billing functions in a professional and timely manner Excellent customer service skills and ability to handle customer queries and complaints Expertise in managing correspondence and office communications Knowledge of office management systems and procedures Strong organizational and planning skills in a fast-paced environment Ability to multitask and prioritize daily workload High level verbal and written communications skills Discretion with personal and confidential information Detail-oriented and comfortable working in a fast-paced office environment Exceptional communication and interpersonal skills Strong attention to detail and problem-solving skills Superior organization skills and dedication to completing projects in a timely manner Ability to work well under limited supervision. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .
