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The Human Resources Coordinator - Payroll is responsible for the administration of employee payroll and total rewards tracking for all company operations. As needed, provides assistance in the development and implementation of HR policies, procedures, and activities to promote a positive working environment for all employees throughout the company in order to enable the company to achieve its business goals.
Essential Functions/Responsibilities
Payroll
-Responsible for payroll administration including:
-Processing bi-weekly payroll.
-Maintaining accuracy of all payroll reports.
-Processing garnishments as required.
-Ensuring compliance with state and federal wage and hour laws.
-Training of new employees on the timekeeping system.
-Training of new supervisors on timecard review and approval process.
-Enters and/or audits all new hire paperwork and benefits information into payroll system.
-Prepares bi-weekly and monthly reports for Finance Department & Management including hours, wages, and benefits and all other reports as requested.
-Prepares monthly hours worked report for each department and all other reports as requested.
-Prepares necessary reports and documentation as requested by internal or external auditors.
-Prepares annual Total Rewards statements.
-Completes all verifications of employment and EDD inquires.
Updating policies and procedures
-Assists the Human Resources Director in providing timely revisions to HR practices, handbooks, and procedure manuals in response to changing laws and regulations.
Safety
-Adheres to safety programs in order to provide a safe and clean workplace for fellow employees within all OSHA local, state and federal regulations.
-Complete necessary trainings to ensure all Lundberg certifications required for role are maintained as current. Certifications may include, but are not limited to, Injury and Illness Prevention Program (IIPP), Back Safety, Forklift, Arc Flash, Confined Space, etc.
Other
-Maintain regular attendance in accordance with Lundberg Family Farms’ Attendance and Punctuality standards.
-Complete training required for position and maintain applicable certifications.
-Serve as primary back-up for company benefit administration.
-Serves as primary back-up for
-Works with internal staff and outside vendors to provide advice and guidance to the HR Director regarding HRIS requirements based on company resources and needs.
-Utilizes knowledge of company operations and human resources regulations to answer routine inquiries from various internal and external sources.
-Performs other assignments from time to time as requested by the Human Resources Director to achieve department and company business goals.
Knowledge, Skills and Ability
-In-depth understanding of payroll processing, including CA Wage and Hour regulations.
-Working knowledge of employee benefit systems and total reward systems.
-Ability to handle confidential information with professionalism and integrity.
-Excellent communication and organizational skills.
-Detail oriented with excellent problem-solving abilities.
-Intermediate knowledge of Microsoft Office, Excel, and Outlook.
-Demonstrate cooperative behavior with colleagues, supervisors, and managers at all times.
-Work well under pressure in order to meet multiple, and sometimes, competing deadlines.
Qualifications
Minimum
-Two years of experience in payroll processing with a multi-unit organization
Preferred
-Bachelor’s Degree, emphasis in human resource management preferred
-Bilingual Spanish
Work Environment
Work area is in an inside office environment with moderate temperatures and low background noise, as well as, regular work in other departments within their work environment
Physical Requirements for Performing Essential Duties
Sitting/Standing/Walking: 90% of the work time is spent sitting in an office and 10% is spent standing/walking around work area and in production areas.
Speaking/Hearing: Ability to communicate with employees.
Vision: Ability to effectively visualize the computer screen and paper documents.
Lifting/Carrying: Ability to lift and carry up to 20 lbs. for a short distance when required.
Stooping/Kneeling: Ability to kneel and/or stoop when required.
Reaching/Handling: Ability to reach and/or handle objects when needed.
