AECOM is seeking a Document Controls Specialist to be based in Fresno, CA. SUMMARY: The Document Controls Specialist is responsible for managing, organizing, and maintaining all project-related documentation to ensure it is accurate, up-to-date, easily accessible, and properly archived. This role involves implementing document control systems and procedures to handle the flow of documents across various departments and stakeholders. The Document Control Specialist ensures that all documents adhere to internal standards and industry regulations, supporting smooth project execution and compliance.RESPONSIBILITIES:Receive, review, and file incoming and outgoing documents, ensuring that all documents are categorized and stored properlyImplement and maintain a centralized document control system for tracking, storing, and retrieving project documents such as contracts, specifications, drawings, reports, and correspondenceConfirm documents are correctly identified and indexed according to established document control proceduresMaintain up-to-date records of project documentation, including version control, document revisions, and approvalsDistribute documents to applicable parties for timely and accurate deliveryRespond to requests for specific documents and confirm timely retrieval of documents as required by applicable partiesConfirm that all project documentation complies with project standards, legal requirements, and authority regulationsReview and verify the completeness and accuracy of documents before processing and distributingMonitor and ensure document security, confidentiality, and proper access controls are in place to protect sensitive informationArchive completed and historical project documents in accordance with company procedures and industry best practicesMaintain archived documents and make sure they are easily retrievable for future reference, audits, or legal purposesPrepare and maintain documentation status reports, tracking the progress of document submissions, approvals, and revisionsGenerate periodic reports on document flow, project compliance, and document control activities for leadershipConfirm that all required documentation is available and accessible for internal and external audits
