POSITION SUMMARY:
Part-time, non-benefited position with the Fresno State Transportation Institute (FSTI) through the California State University, Fresno Foundation. The position will be approximately 25 hours per week, depending on scheduled activities during the semester. The primary function of this position is to provide clerical, administrative, and media support for FSTI. Responsibilities include overseeing and coordinating multiple cost centers supporting FSTI and its sub-grantees. The Administrative Assistant is expected to be able to multi-task in a busy work environment and handle assigned projects with minimal supervision. Understanding and skill in using office technology, including Microsoft Office Suite, Listserv maintenance, website maintenance, and other specialized activities as necessary. This is an in-person position and may require work on the weekends and/or evenings.
ESSENTIAL JOB
FUNCTIONS:
Under the supervision of the FSTI Director, the Administrative Assistant is responsible for the following typical duties, but are not limited to these:
Serve as the primary contact for both incoming calls and emails directed to FSTI
Communicate with internal and external constituents (staff, faculty, board members, and guests) to provide information, schedule meetings and coordinate other activities as appropriate
Prepare, monitor, and maintain financial and human resources documents for multiple cost centers
Knowledge of English grammar, punctuation, and spelling
Thorough knowledge of Microsoft Windows and Office, Adobe Creative Cloud, and
Google Suite
LISTSERV maintenance
Assisting with and staffing Institute projects and events
Special projects or other duties as assigned
QUALIFICATIONS
& EXPERIENCE:
To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements below represent the required knowledge, skill, and/or ability. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
High School diploma required. Bachelor’s Degree preferred.
Two (2) years of administrative experience
Excellent interpersonal, written, and oral communication skills, including a thorough knowledge of English grammar, spelling, and punctuation
Ability to tactfully deal with constituent concerns and issues
Demonstrated ability to handle sensitive or confidential documents and information
Strong organizational skills and the ability to prioritize and complete workload
Ability to independently handle multiple tasks in a busy work environment
Competency and experience in the use of Microsoft Word, Excel, and PowerPoint, the internet, and willingness to learn Listserv and website maintenance
Demonstrated self-starter, energetic, creative, and a team player
Previous hands-on work experience handling grants and public funds is a plus
E-mail your completed application (see below), resume, and cover letter.
Find the application here: https://auxiliary.fresnostate.edu/association/hr/submitting-application.html. Fill out the Part-Time Employment Application.
