Are you an organized, detail-oriented professional with a knack for managing office operations, financial records, and contracts? We are a general contracting business seeking an experienced Office Manager to oversee office functions, payroll, contract administration, and support day-to-day operations with efficiency and professionalism.
About Us:
We’re a dynamic and growing company that values hard work, innovation, and a positive team culture. As an essential member of our team, you’ll ensure our office runs smoothly while supporting key administrative, contractual, and financial processes.
Key Responsibilities:
- Manage daily office operations, including supplies, communications, and scheduling.
- Oversee payroll processing and employee time tracking with accuracy. Utilize ADP.
- Utilize QuickBooks to manage invoices, expenses, and financial records.
- Administer contracts, including preparing, reviewing, and tracking project agreements and ensuring compliance with deadlines and terms.
- Work directly with our CPA to prepare and maintain financial documents and ensure compliance with tax and accounting requirements.
- Assist with administrative tasks such as correspondence, filing, and document preparation.
- Provide occasional support for miscellaneous office or assistant duties as needed.
- Handle HR functions, including onboarding new employees and maintaining personnel records.
Requirements:
- Proven experience as an Office Manager or in a similar administrative role.
- Proficiency in QuickBooks is required.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills.
- Ability to handle sensitive information with discretion and professionalism.
- Prior experience in payroll processing and contract administration is required.
- Experience working with CPAs or in collaboration with financial professionals is preferred.
- Experience in the construction or contracting industry is a plus but not required.
What We Offer:
Competitive salary based on experience.
Opportunity for growth within our expanding company.
A supportive, collaborative work environment.
Paid time off and benefits (details discussed during the interview).
How to Apply:
If you’re ready to take the next step in your career, we want to hear from you! Please reply to this posting with your resume and a brief paragraph explaining why you’d be a great fit for this role.
Let’s build something great together!
