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Description Join a growing company as a PART TIME Administrative Assistant/ Office Manager role. The ideal candidate would be an ambitious self-starter that is highly skilled in leading operations and handling administrative duties. Applicants should submit their materials to Robert Half to be considered for the position. If you reside in the Glendale, California area and are looking for long-term contract / temporary to hire work, you may want to consider this Office Manager position.What you get to do every single day
Take charge of communication systems, copy services, word processing, utility services, main and distribution services, office reception, and office equipment
Take part in developing and revising office policies and procedure for improved workflow
Assess and find improvements in office efficiencies
Help Management in managing budget for office related items and staff
Manage overall office administration
Requirements
An Office Manager is a vital administrative professional responsible for ensuring the smooth and efficient operation of an office environment. This role involves managing various administrative tasks, coordinating office procedures, and supporting employees to maintain a productive and well-organized workplace. The Office Manager plays a pivotal role in fostering a positive work culture and facilitating effective communication between team members and management.Key Responsibilities:Administrative Management:Oversee day-to-day administrative activities, including office supplies procurement, mail distribution, and equipment maintenance.Maintain office records and files, ensuring their accuracy and confidentiality.Develop and implement effective office procedures and policies to enhance efficiency.Facilities Management:Manage office space, layout, and organization for maximum productivity and safety.Coordinate office maintenance and repairs as needed, liaising with external vendors when required.Human Resources Support:Assist in the recruitment and onboarding process of new employees.Maintain personnel records, manage employee databases, and track attendance and leave schedules.Support HR in administering employee benefits and resolving minor personnel issues.Financial Management:Monitor and manage office budgets, including expenses for supplies, maintenance, and other office-related costs.Work with finance departments to process invoices, track expenses, and ensure accurate financial reporting.Communication and Coordination:Act as a liaison between staff, management, and external stakeholders.Coordinate meetings, conferences, and company events, ensuring all logistical details are in place.Facilitate effective communication channels within the office, disseminating important information and announcements.Team Support:Provide administrative support to various departments, assisting with tasks as needed.Encourage a positive work environment by promoting teamwork, collaboration, and employee engagement.Technology and IT Support:Collaborate with IT personnel to ensure smooth functioning of office technology, including computers, software, and communication systems.Troubleshoot minor IT issues or coordinate support for more complex problems.Compliance and Safety:Ensure compliance with relevant regulations, laws, and company policies.Implement safety protocols and emergency procedures to ensure the well-being of employees.Requirements:Proven experience as an Office Manager or in a similar administrative role.Strong organizational and multitasking skills.Excellent communication and interpersonal abilities.Proficiency in office software applications (e.g., MS Office suite).Familiarity with basic accounting and financial principles.Ability to handle confidential information with utmost discretion.Problem-solving and decision-making skills.Knowledge of HR processes and basic IT troubleshooting is a plus.This is a great opportunity for the appropriate candidate looking to work as an administrative / office management professional. A candidate will be hired by the end of the week for this position - contact us now!.Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. Download the Robert Half app (https://www.roberthalf.com/mobile) and get 1-tap apply, instant notifications for AI-matched jobs, and more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2023 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/terms-of-use) .
