ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Oversee and support all administrative duties (HR/Payroll/AP/AR) in the office and ensure that the office is operating smoothly
2. Manage office supplies inventory and place orders as necessary
3. Manage raw material and finished product inventory
4. Perform receptionist duties: greet visitors, and answer and direct phone calls
5. Receive and sort incoming mail and deliveries, and manage outgoing mail
6. Receive and direct incoming email requests for information from the company website
7. Develop office policies and procedures, and ensure they are implemented appropriately
8. Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure
9. Manage company internet and cell service providers
10. Manage office budget
11. Identify opportunities for process and office management improvements and design and implement new systems
12. Assist with Sales and Marketing Collateral and Promotion materials
13. Interface with the company’s service providers, legal, accounting, insurance and human resources
14. Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports
15. Perform other duties as assigned or requested
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The list below is representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Bachelor's degree (B. A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience. Broad knowledge of computer applications including MS Office & QuickBooks required.
LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole
numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent
and to draw and interpret bar graphs.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. A high level of critical thinking and problem solving.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand and walk. The employee may occasionally lift and/or move up to 25 pounds.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet in the office. In the Plant, noise will be loud.
This job description indicates in general terms, the type and level of work performed as well as the typical responsibilities of employees in this classification. The duties described are not to be interpreted as being all-inclusive to any specific employee.
