Description Are you an experienced and professional Executive Assistant seeking a dynamic opportunity at a large, forward-thinking firm? Our Irvine, California-based client is looking for a highly-skilled individual to join their team. As the Executive Assistant, you will be responsible for providing comprehensive administrative support to executive management, ensuring the smooth operation of day-to-day activities. If you are detail-oriented, organized, and have a passion for supporting high-level executives, this could be the perfect role for you.Key Responsibilities:
Presentation Preparation: Create and maintain presentation materials, ensuring they are polished and ready for executive use.
Travel and Meeting Arrangements: Coordinate travel logistics and schedule meetings, ensuring executives are well-prepared and on time.
Report and Financial Data Preparation: Prepare reports and financial data, ensuring accuracy and timeliness.
Staff Management and Customer Relations: Teach and manage other support staff, and handle customer relations as needed.
Call Screening and Management: Vet calls and manage executive communication channels.
Requirements
Requirements:
Calendaring Experience: Experience managing complex executive calendars.
Understanding of Multiple Executives: Ability to support multiple executives simultaneously.
Event Coordination Comprehension: Knowledge of event coordination principles and practices.
Executive Meeting Experience: Experience coordinating and facilitating executive meetings.
Event Logistics Knowledge: Familiarity with event logistics and coordination.
Supporting Schedule Understanding: Understanding of executive schedule management.
Account Management Experience: Experience managing executive accounts.
Microsoft Proficiency: Proficient in Microsoft Office Suite.
Administrative Management Knowledge: Knowledge of administrative management principles.
Accrued Expenses Experience: Experience managing accrued expenses.
Meeting Scheduling Skills: Ability to efficiently schedule executive meetings.
Administrative Experience: Strong administrative skills and experience.
High-Level Executive Support Experience: Experience supporting high-level executives.
Scheduled Appointments Experience: Experience scheduling executive appointments.
Travel Scheduling Experience: Experience scheduling executive travel.
Lodging Expenses Knowledge: Knowledge of lodging expense management.
Meeting Coordination and Planning Familiarity: Familiarity with meeting coordination and planning.
Adobe Acrobat Experience: Experience using Adobe Acrobat for document management.
Executive Leadership Understanding: Understanding of executive leadership principles.
Corporate Office Experience: Experience in a corporate office setting.
Administrative Office Experience: Wide-ranging experience in administrative office settings.
Excellent Social Skills: Strong interpersonal and communication skills.
Project Coordination Experience: Experience coordinating projects.
Ability to Work with All Levels: Ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
Internet Research Skills: Strong internet research skills.
If you meet these qualifications and are ready to take on a challenging and rewarding role, we encourage you to apply for this exciting opportunity.Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .
