Position: A/R Construction Project Billing Specialist
Location: Gardena, CA
Type: Full-Time
ABOUT US:
We are an established and growing industrial and commercial painting company located in Gardena, CA. We are seeking a detail-oriented and motivated A/R / Construction Project Billing Specialist to join our team. This role plays a vital part in ensuring accurate, timely billing and efficient accounts receivable processes for our commercial and industrial projects.
RESPONSIBILITIES:
Prepare and process project invoices in compliance with contractual agreements.
Collaborate with project managers to gather all necessary billing information.
Verify billing accuracy for labor, equipment, subcontractors, and materials on T&M projects.
Submit monthly customer costing reports and other requested billing documents.
Prepare and submit final closing documentation required for payment processing.
Monitor project budgets and report any discrepancies to the project team.
Maintain organized and audit-ready billing records and documentation.
Apply incoming payments in the accounting system accurately and timely.
Review A/R aging reports bi-weekly, follow up on past due invoices, and update the AR collection report accordingly.
Communicate with customers regarding outstanding balances and payment status.
Work closely with accounting and finance teams to reconcile billing discrepancies.
Participate in project meetings to provide billing updates and respond to inquiries.
Stay current with industry billing standards, including AIA billing.
QUALIFICATIONS:
Strong work ethic, taking ownership for the responsibilities and ensuring accuracy.
Strong computer proficiency in Microsoft applications including Word, Excel, and Outlook and ability to learn new computer applications
Ability and desire to learn quickly
Detail-oriented and passion for getting the details right
Mentality that no job is too big or too small
Strong English speaking and writing skills
Excellent customer service, with vendors, customers, and employees
Excellent time management and organizational skills
Ability to work independently and within a collaborative team environment.
Flexibility: ability to adapt to changing priorities in our fast-paced environment
REQUIREMENTS:
- Familiar with AIA Billing
- Bilingual (English and Spanish) a plus - or a willingness to learn!
- Pass a background check and drug screening (includes marijuana)
- Experience with Microsoft Excel
- Be punctual and Work with all members of the team
HOW TO APPLY:
Please send your resume, a brief cover letter highlighting your relevant experience, and references.
website: http://www.arenapainting.biz
This position offers the opportunity to work with a supportive team delivering exceptional painting projects. If you're organized, detail-oriented, and thrive in a collaborative environment, apply today to join our growing company!
