Family operated restaurant in Hollywood with amazing food is hiring.
Office Manager
PRIMARY DUTIES & RESPONSIBILITIES – duties include but are not limited to:
Responsible for processing daily cash reports and all cash deposits; tracking and reconciling cash receipts.
Filing and input of account payables and utilities in Quickbooks and office files
Timely organization of invoices and prepared payments.
Incoming Phone calls, mail and emails correspondence with vendors, staff, clients
Payroll Administration . Responsible for payroll, worker’s comp, filing and paying all taxes (federal and state taxes, employment taxes, worker’s comp).
Prepare and file Board of Equalization taxes (online).
Responsible for bank and credit card reconciliation and an A/P aging report.
Keeping a well organized and clean working area.
Ordering office supplies and managing supply inventory.
Keeping employee files current, in house and on payroll company files as well as maintaining handbook information current, and ServeSafe files updated.
Prepare monthly and quarterly P & L reports on time.
Be here on Saturdays daytime, as one of the 3 days work week.
ESSENTIAL JOB FUNCTIONS:
Strong computer skills are required including proficiency in Quickbooks Online, knowledge of how to operate standard computer equipment, printers, faxes, and related equipment.
Ability to maintain a professional appearance and positive attitude at all times, with a team-oriented attitude.
Good oral and written communication skills.
Ability to multi-task and remain motivated and positive.
Likes to organize.
While performing this job, the employee is required to work in a restaurant office environment.
The employee is required to keep inventory and stock office supplies.
REQUIREMENTS:
To perform this job successfully, an individual should demonstrate the following competencies:
-Attention to detail. Must be highly organized, detail oriented, extremely accurate, productive and efficient, and comfortable with financial transactions.
-Sense of Urgency: Prioritizes well, shows energy, and understands the importance of the restaurant business. Customer service is very important.
-Excellent phone etiquette.
-Ability to multitask and be constantly interrupted yet still maintain focus.
-Communication: Must have excellent written communication skills without grammatical errors or typos. Must be able to verbally communicate clearly. Must be friendly, outgoing and comfortable with office visitors.
-Integrity/Ethics: Deals with others in a straightforward and honest manner, is accountable for actions, maintains confidentiality, hard work ethic.
-Interpersonal Skills: Has good listening skills, builds strong relationships, is flexible/open-minded, accepts and handles constructive criticism.
-Self Development: Seeks out and accepts feedback, is a proactive learner, takes on tough assignments to improve skills.
-Team Focus: Promotes an environment of mutual respect. Meets all team deadlines and responsibilities, helps all team members to meet goals.
-Computer skills: functional knowledge.
POSITION SUMMARY:
The Office Manager is responsible for providing high level administrative support to the owners. The Office Manager maintains a well-organized office, files, takes minutes for meetings as requested and handles details of a confidential and critical nature - including keeping sensitive company information safe.
Acts with the highest degree of dignity, professionalism, and interpersonal effectiveness while exercising sound judgment, anticipates a variety of needs and problems and proactively suggests solutions.
Always maintains privacy and confidentiality with all internal information.
Routinely handles internal and external inquiries, answering questions, and redirecting to the appropriate personnel.
Time off requests are subject to owner’s approval.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
This is primarily an office position that requires only occasional bending, reaching, stooping, lifting and moving of office materials weighing 25 pounds or less. The position requires daily use of a personal computer and requires entering, viewing, and revising primary duties and essential job functions.
