Administrative Assistant III - General Internal Medicine

Administrative Assistant III - General Internal Medicine

02 Jun 2022
California, Los angeles, 90001 Los angeles USA

Administrative Assistant III - General Internal Medicine

ResponsibilitiesProvide administrative supportto Department of Medicine Statistics Core faculty and staff members. Major duties include correspondence,preparation of statistical tables and graphs, assist staff withdatabase-related tasks, maintenance of faculty biosketches and curriculum vitae,taking phone messages, ordering supplies, scheduling meetings and appointments,arranging travel, preparation of university documents (preparingreimbursements, assisting with the preparation of grant applications and IRBsubmissions), formatting manuscripts, compiling literature reviews,coordinating events and maintaining faculty websitesQualificationsSkill in editing for spelling, punctuation, and grammarAbility to use journal and granting agency style guidelines to prepare manuscripts, proposals, and bibliographiesTyping skills to quickly and accurately prepare documentsSkill in prooing typed materialsAbility to seek appropriate staff and other resources when questions regarding format, illegible writing, or office procedures ariseSkill in typing numerical tables of data using format providedAbility to type with speed and accuracy using IBM PCAbility to use software Microsoft Windows, Microsoft Office (Word, PowerPoint, Excel, Outlook, Access), Dreamweaver, Internet BrowsersAbility to prepare bibliographies directly from photocopies of references or from Medline searchesSkill in speaking clearly and distinctively using appropriate vocabulary and grammar to obtain and convey information at various organizational levels within and outside the University.Skill in setting priorities which accurately reflect relative importance of job responsibilities and in coordinating projects from multiple supervisorsSkill in exercising good judgment in referring calls to facultySuperb attention to detailUCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person’s unique achievements and experiences to further set us apart.

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