Description A higher education institution is hiring an Executive Assistant on a contract basis. This is a 6-month contract position and has the ability to go longer if needed. As the Executive Assistant, you will support the Executive Assistant to the Vice Chancellor and you will play a crucial role in ensuring the smooth operation of the office and providing exceptional administrative support. This is a high-profile position and requires a proactive individual with excellent organizational skills, attention to detail, and the ability to thrive in a fast-paced environment. Excellent written and verbal communication skills are also required! You will work onsite in West LA Monday-Thursday and can work remotely on Fridays. Hours are 8am-5pm and hourly pay is up to $36/hr.Key Responsibilities:Reporting to the Executive Assistant to the Vice Chancellor, the Assistant provides executive level administrative, research, operational, and project management support. The Assistant manages daily workflow, complex calendar and travel schedule; manages complex schedules, coordinates meetings with campus leadership, administrators, senior staff and external vendors. Manages and coordinates the day-to-day operational support of the office. Helps the with special projects including researching and drafting complex proposals and reports. Manages large-scale events and all logistics. Collaborates with functional teams to coordinate organizational efforts, prepares presentation materials and agendas; coordinates meeting logistics such as campus parking, invitations, catering and nametags. Processes travel and entertainment reimbursements and provides backup support for financial duties to the Business Services Department including processing of purchase orders; analyzes information and data for a variety of reports and proposals; maintains relationships with important external constituencies, administrators, faculty, staff, and students; composes, edits, and routes communication. Requirements Proven experience in an Executive Assistant role or similar administrative position. Excellent command over written and verbal communication skills. Proficient in coordinating schedules, meetings, and appointments for executives. Ability to handle confidential information with discretion. Exceptional organizational skills and attention to detail. Ability to prioritize tasks and manage time effectively. Strong problem-solving skills and the ability to make decisions under pressure. Flexibility and adaptability to manage a range of different tasks and to work extra hours to meet deadlines. Excellent interpersonal skills and the ability to build relationships with stakeholders, including staff, board members and external partners.TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
