SENIOR SECRETARY III / EMERGENCY APPOINTMENT HOMELESSNESSPrint (https://www.governmentjobs.com/careers/lacounty/jobs/newprint/4360645) SENIOR SECRETARY III / EMERGENCY APPOINTMENT HOMELESSNESSSalary $60,467.04 - $81,481.20 AnnuallyLocation Los Angeles County, CAJob TypeFull timeJob NumberPH2102A-EADepartmentPUBLIC HEALTHOpening Date04/02/2024
Description
Benefits
Questions
Position/Program InformationTYPE OF RECRUITMENT:OPEN COMPETITIVE - EMERGENCY FILING DATE:Wednesday, April 3, 2024 at 8:30 a.m.,Pacific Time (PT)This examination will remain open until the needs of the service are met and is subject to closure without prior notice.No out-of-class experience will be accepted. EXAM NUMBER:PH2102A-EAThe LA County Board of Supervisors recently declared a local state of emergency for homelessness, and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.The County of Los Angeles Department of Public Health is seeking qualified candidates to fill emergency Senior Secretary III vacancies related to the homelessness crisis.Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%.Those who successfully pass the assessment will be considered for permanent appointment to Senior Secretary III . DEFINITION:Acts as secretary to the head of a major division in a large and complex County department.CLASSIFICATION STANDARDS:All classes in the Secretarial Group perform duties composed of essentially the same basic activities and operations. Positions in these classes are allocated when the work of the supervisor requires full-time personal secretarial assistance. The level of secretary allocated is related primarily to the level of supervisor served. Typically, positions allocable to this class provide full-time secretarial assistance to the head of a major division or a minor branch in a large and complex County department having 1,000 or more employees and characterized by the professional or technical nature of work performed, or major protective or recreational services provided. In Health Services, this includes the head of a major nursing or administrative division in a large and complex hospital, comprehensive ambulatory health or rehabilitation center, major program or staff division under a central headquarters deputy director, or a division allocated on a Countywide basis.Essential Job FunctionsReplies to both verbal and written communication.Screens telephone calls, furnishes requested information, refers calls to others better qualified, and personally takes care of those calls which do not require the attention of the supervisor.Makes appointments, keeps calendar, and schedules conferences, meetings and travel arrangements for supervisor.Acts as intermediary between supervisor and staff, transmitting messages, orders, and requests, both written and verbal, and when authorized acts in the supervisor's absence.Acts as liaison officer between the supervisor's office and other departments, agencies, and jurisdictions.Prepares inter-office notices, bulletins, and memoranda, including interpretations of departmental policy and the laws and regulations governing the activities of the office.Gathers data for general information purposes or special reports, contacting other departments, employees, agencies, and individuals for additional material as necessary, and may prepare reports for supervisor's approval upon request.Checks material being submitted for supervisor's attention to ascertain that all relevant data, files, signatures, etc., are included.Relieves supervisor of routine personnel, budget, and other operating details such as scheduling, timekeeping, and contacting the Chief Executive Office, Department of Human Resources, and other departments.Keeps track of the execution of plans, improvements, and projects initiated by the supervisor and recommends improvements in departmental procedures. Supervises lower-level clerical staff. RequirementsMINIMUM REQUIREMENTS:Option I:One year of highly responsible secretarial experience at the level of Los Angeles County's class of Secretary III, Secretary IV, Senior Secretary I or Senior Secretary II.Option II:Two years of responsible secretarial experience at the level of Los Angeles County's class of Secretary I or Secretary II.LICENSE:A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.PHYSICAL CLASS:Physical Class II – Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. OTHER REQUIREMENTS:Typing Rate: 40 net words per minute.IMPORTANT TYPING TEST INFORMATION: The following candidates are NOT required to take the County typing test :
Those candidates who currently hold or have held a typing position that requires 40 words per minute in the service of the County of Los Angeles.
OR
Those candidates who have taken and passed a Los Angeles County typing performance test of 40 works per minute administered by a County Department. Passing scores on record with the Department of Human Resources will be transferred automatically. Applicants who have met the typing requirement in another department must attach a copy of their typing certificate to their application at the time of filing or email tohrexams@ph.lacounty.gov within fifteen (15) calendar days from the last day of fling.
Applicants MUS T apply to the "TYPING TEST - SCORE BANKING ONLY " bulletin. You will be invited to take a time typing test designed to measure speed and accuracy in typing. Typing performance test results from this examination will be used for this Senior Secretary III (PH2102A-EA) exam , which requires proficiency at 40 words per minute. To apply, please copy and past the URL to the address bar of the web browser OR click on the link below: URL: https://www.governmentjobs.com/careers/lacounty/jobs/2950238/typing-test-score-banking-only?keywords=typing%20bank&pagetype=jobOpportunitiesJobs Please note it is recommended to apply to the TYPING TEST - SCORE BANKING ONLY (https://www.governmentjobs.com/careers/lacounty/jobs/2950238/typing-test-score-banking-only?keywords=typing%20bank&pagetype=jobOpportunitiesJobs) job bulletin as soon as possible as the job bulletin may close at any time without prior notification and you will no longer be able to apply for the typing test and may be rejected for this exam. TESTING ACCOMMODATION: If you require an accommodation to fairly compete in any part of theTYPING TEST - SCORE-BANKING ONLYassessment process, let the Department of Human Resources (DHR) know by contacting the Testing Accommodations Coordinator atTestingAccommodations@hr.lacounty.gov. You will be required to complete the Request for Reasonable Accommodation form (https://hr.lacounty.gov/wp-content/uploads/2019/11/Request-for-Reasonable-Accommodation-Form.pdf) as well as provide supporting documentation from a qualified professional justifying the requested accommodation(s). The sooner you contact DHR, the sooner they can respond to your request and keep you moving through the process. SPECIAL REQUIREMENT INFORMATION: Experience at the level of the Los Angeles County classes listed in the Minimum Requirements are defined as follows:
Secretary III: Functions as secretary to either (1) the head of a major section in a large and complex County department, (2) the head of a minor section in Health Services, (3) the head of a major unit in either (a) a department headed by an elective official of the County of Los Angeles, (b) a department headed by an appointive official who provides immediate advisory services to the Board of Supervisors, or (c) the Department of the Public Defender.
Secretary IV: Functions as secretary to the head of a major section in a very large and complex County department.
Senior Secretary I: Acts as secretary to the head of a major division in a small County department.
Senior Secretary II: Acts as secretary to the head of a major division in a medium-sized County department.
Secretary I: Functions as secretary to either (1) the head of a major section in a small County department, or (2) the head of a major unit in a large and complex County department.
Secretary II: Functions as secretary to either (1) the head of a major section in a medium-sized County department or (2) the head of a major unit in a very large and complex County department.
Additional InformationNo out-of-class experience will be accepted.EXAMINATION CONTENT:Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.Before the end of your initial work assignment, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment. Application and Filing Information HOW TO APPLY:Applications must be filed ONLINE ONLY . Applicants are required to complete and submit an online Los Angeles County Employment Application AND Supplemental Questionnaire in order to be considered for this examination. Paper applications, resumes, or any unsolicited documents will not be accepted in lieu of completing the online application and Supplemental Questionnaire. Application filing may be suspended at any time without advance notice. Many important notifications will be sent electronically to the email address provided on theapplication, so it is important that you provide a valid email address. Please add hrexams@ph.lacounty.gov as well as noreply@governmentjobs.com, and info@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. You have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices.Plan to submit your online application well in advance of the 5:00 p.m. PT deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.SOCIAL SECURITY NUMBER:Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES:For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Check the website for updated information athttps://lacountylibrary.org. FAIR CHANCE EMPLOYER: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.DO NOT SHARE USER ID AND PASSWORD:All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI):The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the in equalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. Department Contact Name: Exam AnalystDepartment Contact Phone:(323) 659-6546Department Contact E-mail:HRExams@ph.lacounty.gov Exam Number: PH2102A-EACalifornia Relay Services Phone:(800) 735-2922ADA Coordinator Phone: (323) 659-6546 Teletype Phone:(800) 899-4099Alternate Teletype Phone: (800) 897-0077COUNTY OF LOS ANGELESEmployment InformationAny language contained in the job posting supersedes any language contained below.Your Responsibilities:1.Completing Your Application:a. Before submission of the application, it is your responsibility to ensure that all information provided is correct and complete on the application. Incomplete applications cannot be accepted.b. List each payroll title separately for each job. Do not group your experience. Specify the beginning and ending dates for each job. If you are a Los Angeles County employee and have held multiple positions, do NOT list all of your time with the County under your present payroll title.c. Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.d. To receive credit, include required documents (e.g., copy of your diploma, transcript, certificate, or license) as directed on the job posting. International degrees in a foreign language must be translated to English and evaluated for equivalency to U.S. standards. Refer to the job posting for specific deadlines for supporting documentation.2.Requirements on Job Posting:a. Your application will only be accepted if it clearly shows you meet the requirements. The information you give will determine your eligibility and is subject to verification at any time.b. You must be at least 16 years of age at the time of appointment unless other age limits are stated on the job posting. The Federal Age Discrimination in Employment Act (ADEA) of 1967, as amended, prohibits discrimination on the basis of age for any individual age 40 or older.c. Experience is evaluated on the basis of a verifiable 40- hour week, unless specified otherwise. Prorated part-time experience may be acceptable.3.Application Deadline: All job applications must be completed and submitted before the closing time on the last day of the filing period as indicated on the job posting unless other instructions are provided. Job postings with an open continuous filing period are subject to closure without prior notice. It is to your advantage to file your application early and not wait until the last allowable date and time as you will not be able to apply once the filing period has closed.4.Change of Name or Address: To change personal information such as your name or address, log into your profile onwww.governmentjobs.comand make the necessary change. This can be done at any time.5.Equal Employment Opportunity/Non-Discrimination Policy:a. It is the policy of the County of Los Angeles to provide equal employment opportunity for all qualified persons, regardless of race, color, religion, sex, national origin, age, sexual orientation, disability, or any other characteristic protected by state or federal law. b. If you are an individual requesting reasonable accommodation(s) in the examination process, please contact the testing accommodation coordinator listed on the job posting. The provision of accommodation(s) may be subject to verification, consistent with state and federal law. All accommodation-related information will remain confidential.Disclaimer: The County of Los Angeles is not responsible or in any way liable for any computer hardware or software malfunction that may affect the employment application or the application selection process.You assume all responsibility and risk for the use of this system and the Internet generally. This system and the information provided on it are provided on an "as is" and "as available" basis without warranties of any kind, either express or implied. No advice or information given by the County of Los Angeles or its respective employees shall modify the foregoing or create any warranty.The County of Los Angeles expressly disclaims any warranty that the information on this system or on the Internet generally will be uninterruptible or error free or that any information, software or other material accessible from the system is free of viruses or other harmful components. You shall have no recourse against the County of Los Angeles as the system provider for any alleged or actual infringement of any proprietary rights a user may have in anything posted or retrieved on our system.The County of Los Angeles shall not be liable for any direct, indirect, punitive, incidental, special or consequential damages arising out of or in any way connected with the use of this system or with the delay or inability to use it (or any linked sites), or for any information obtained through this system, or otherwise arising out of the use of this system, the Internet generally or on any other basis.NOTE: Your application is submitted using Secure Encryption to ensure the privacy of all information you transmit over the Internet.By accepting the Use Disclaimer set forth herein, you agree to all of the above terms and further agree to use this Online Job Employment Application System only for the submission of bona fide employment applications to the County of Los Angeles. Any other use of this Online Job Employment Application System, including without limitation any copying, downloading, translating, decompiling, or reverse engineering of the system, data, or related software, shall be a violation of the Use Disclaimer.Test Preparation: Study Guides and other resources are available to help candidates prepare for employment tests. An interactive system for taking practice tests may be accessed on the Department of Human Resources website athttps://hr.lacounty.gov/. Additional resources may be listed on the job posting. Veteran’s Credit: In all open competitive examinations, a veteran’s credit of 10 percent of the total credits specified for such examinations will be added to the final passing grade of an honorably discharged veteran who served in the Armed Forces of the United States under any of the following conditions: During a declared war; -or- During the period April 28, 1952 through July 1, 1955; -or- For more than 180 consecutive days, other than for training, any part of which occurred after January 31, 1955, and before October 15, 1976; -or- During the Gulf War from August 2, 1990 through January 2, 1992; -or- For more than 180 consecutive days, other than for training, any part of which occurred during the period beginning September 11, 2001, and ending on August 31, 2010 the last day of Operation Iraqi Freedom; -or- In a campaign or expedition for which a campaign medal or expeditionary medal has been authorized and awarded. Any Armed Forces Expeditionary medal or campaign badge, including El Salvador, Lebanon, Grenada, Panama, Southwest Asia, Somalia, and Haiti qualifies for credit.A campaign medal holder or Gulf War veteran who originally enlisted after September 7, 1980 (or began active duty on or after October 14, 1982, and has not previously completed 24 months of continuous active duty) must have served continuously for 24 months or the full period called or ordered to active duty.This also applies to the spouse of such person who, while engaged in such service was wounded, disabled or crippled and thereby permanently prevented from engaging in any remunerative occupation, and also to the widow or widower of any such person who died or was killed while in such service. A DD214, Certificate of Discharge or Separation from Active Duty, or other official documents issued by the branch of service are required as verification of eligibility for Veterans preference. Applicants must submit the documentation for each open competitive exam to qualify for veteran’s credit. More information available at:https://www.opm.gov/policy-data-oversight/veterans-services/vet-guide-for-hr-professionals/Accreditation Information: Accredited institutions are those listed in the publications of regional, national or international accrediting agencies that are accepted by the Department of Human Resources. Publications such as American Universities and Colleges and International Handbook of Universities are acceptable references. Also acceptable, if appropriate, are degrees that have been evaluated and deemed to be equivalent to degrees from United States accredited institutions by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc. (AICE). More information is available at:http://file.lacounty.gov/SDSInter/dhr/070812PPG123.pdfandhttp://file.lacounty.gov/SDSInter/dhr/205105PPG123AC EResourceGuide.pdf (https://file.lacounty.gov/SDSInter/dhr/205105PPG123ACEResourceGuide.pdf) Background Check: The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws, you will not be asked to provide information about a conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and will also consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.Career Planning: Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application athttps://career-pathfinder.hr.lacounty.gov/#/.Benefit Information: Depending on the position, the successful candidate will enroll in a contributory defined benefit pension plan if the candidate is a “new member” of the County’s defined benefit plan (LACERA) on or after January 1, 2013 (first employed by the County on or after December 1, 2012) – unless she or he established reciprocity with another public retirement system in which she or he was a member before January 1, 2013. It should be noted that County employees do not pay into Social Security, but do pay the Medical Hospital Insurance Tax portion of Social Security at a rate of 1.45%. The Los Angeles County Employees Retirement Association (LACERA) has reciprocal agreements with several public retirement systems in California.Americans with Disabilities Act of 1990: All positions are open to qualified men and women. Pursuant to the Americans with Disabilities Act of 1990, persons with disabilities who believe they need reasonable accommodation, or help in order to apply for a position, may contact the ADA/Personnel Services for Disabled Persons Coordinator. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. The County will attempt to meet reasonable accommodation requests whenever possible.Equal Employment Opportunity: It is the policy of the County of Los Angeles to provide equal employment opportunity for all qualified persons, regardless of race, religion, sex, national origin, age, sexual orientation, disability, or any other characteristic protected by state or federal law. All positions are open to qualified men and women pursuant to the Americans with Disabilities Act of 1990 and the California Fair Employment and Housing Act. The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants. Los Angeles County Child Support Compliance Program: In an effort to improve compliance with court ordered child, family and spousal support obligations, certain employment and identification information (i.e., name, address, Social Security number and date of hire) is regularly reported to the State Directory of New Hires which may assist in locating persons who owe these obligations. Family Code Section 17512 permits under certain circumstances for additional employment and identifying information to be requested. Applicants will not be disqualified from employment based on this information.Social Security Act of 2004: Section 419 (c) of Public Law 108-203, the Social Security Protection Act of 2004, requires State and local government employers to disclose the effect of the Windfall Elimination Provision and the Government Pension Offset Provision to employees hired on or after January 1, 2005, in jobs not covered by Social Security. The County of Los Angeles does not participate in the Social Security System. All newly hired County of Los Angeles employees must sign a statement (Form SSA-1945) prior to the start of employment indicating that they are aware of a possible reduction in their future Social Security benefit entitlement. For more information on Social Security and about each provision, you may visit the websitewww.socialsecurity.gov, or call toll free 1-800-772- 1213. Persons who are deaf or hard of hearing may call the TTY number 1-800-325-0778 or contact a local Social Security office.Employment Eligibility Information: Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States. Immigration law provides that all persons hired after November 6, 1986, are required to present original documents to the County, within three (3) business days of hiring, which show satisfactory proof of 1) identity and 2) U.S. employment eligibility.The California Fair Employment and Housing Act(Part 2.8 commencing with Section 12900 of Division 3 of Title 2 of the Government Code) the Regulations of the Fair Employment and Housing Commission (California Code of Regulations, Title 2, Division 4, Sections 7285.0 through 8504) and other applicable laws prohibit employment discrimination based on an applicant's protected characteristics, including race, color, religion, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, sexual orientation, age, pregnancy, childbirth, and other characteristics.COVID-19 VACCINATION: Some County workforce members may be required to be fully vaccinated against COVID-19. Successful candidates for those positions/classifications may be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department.Updated February 2024For detailed information, please clickhere (http://hr.lacounty.gov/benefits/) 01 The information you provide on this supplemental questionnaire will be evaluated and used to determine your eligibility to participate in the next phase of the examination process. Please be as specific as possible and include all information as requested. Please do not use "see resume and application", for this is not acceptable and credit will not be given. Please note that all information is subject to verification at any time in the examination and hiring process. Falsification of any information may result in disqualification or dismissal.
Yes, I understand the above information and instructions
02
This position works to support the County's response to the homelessness emergency.
Yes, I understand and am willing to perform all necessary work duties.
03
Which of the following best describes your qualifications for this examination:
Option I: One year of highly responsible secretarial experience at the level of Los Angeles County's class of Secretary III, Secretary IV, Senior Secretary I or Senior Secretary II
Option II: Two years of responsible secretarial experience at the level of Los Angeles County's class of Secretary I or Secretary II
I do not have any of the required options.
04
OPTION I EXPERIENCE REQUIREMENT:
Please describe in detailyour experience in a highly responsible secretarial role at the level of Los Angeles County's class of Secretary III, Secretary IV, Senior Secretary I or Senior Secretary IIIf you do not have this experience please indicate "Not Applicable".NOTE:Foreach experienceplease indicate the following information:
1.Name and Address of Employer
2.Position/Title Held
3.Date From: (MM/YYYY), Date To: (MM/YYYY)
4.Hours worked per week
5.Describe experience in detail
05
OPTION II EXPERIENCE REQUIREMENT:
Please describe in detailyour experience in a responsible secretarial role at the level of Los Angeles County's class of Secretary I or Secretary IIIf you do not have this experience please indicate "Not Applicable".NOTE:Foreach experienceplease indicate the following information:
1.Name and Address of Employer
2.Position/Title Held
3.Date From: (MM/YYYY), Date To: (MM/YYYY)
4.Hours worked per week
5.Describe experience in detail
06
TYPING REQUIREMENT:Ability to type at the rate of 40 net words per minute.
To apply to the "TYPING TEST - SCORE-BANKING ONLY" job bulletin, please copy and paste the URL to the address bar of a web browser OR click the link below:URL:https://www.governmentjobs.com/careers/lacounty/jobs/2950238/typing-test-score-banking-only?keywords=Typing%20Test&pagetype=jobOpportunitiesJobsPLEASE NOTE: IT IS RECOMMENDED TO APPLY TO THE "TYPING TEST - SCORE-BANKING ONLY" JOB BULLETIN AS SOON AS POSSIBLE AS THE JOB BULLETIN MAY CLOSE AT ANY TIME WITHOUT PRIOR NOTIFICATION. IF YOU FAIL TO APPLY BEFORE THE TYPING TEST CLOSES, YOUR APPLICATION MAY BE REJECTED FOR THIS EXAMINATION.
I am currently holding or have held a typing position with the required words per minute in the service of the County of Los Angeles.
I have attached a copy of my Los Angeles County Department typing certificate to the application or will email it to HRExams@ph.lacounty.gov within fifteen (15) calendar days from application submission.
I will apply to the "TYPING TEST - SCORE-BANKING ONLY" job bulletin.
Required Question
AgencyCounty of Los AngelesAddressLos Angeles, California, 90010Websitehttp://hr.lacounty.govPlease verify your email addressVerify Email
