We are looking for someone with 2+ years of law office work experience, who holds an undergraduate degree or a Paralegal Certificate, and who has exceptional communication skills (written and verbal) and attention to detail, and the ability to manage and make progress on multiple tasks at a time.
The job description includes, but is not limited to, preparing legal documents and letters for attorney's review, assisting attorneys with discovery, pleadings, notices, service, e-filing, transcription, and obtaining information from clients, all through excellent teamwork and client care abilities. The role requires office and file organization (both electronic files in Clio and tangible files) on a daily basis according to established procedures, preparation of documents for mailing, transcription and data entry from various sources accurately and efficiently, proofreading documents for errors and inconsistencies, formatting documents according to established guidelines, maintaining confidentiality, answering phone calls and assist with inquiries using established phone etiquette, assistance with administrative and clerical tasks as needed, personal assistant duties such as returning items, and the entry of client task time for paralegal and attorneys. The job also requires daily collaboration with attorneys who work remotely and in the Torrance office.
Applicant must be able to use, with skill and speed, Microsoft Word (Table of Contents, Table of Authorities), Microsoft Outlook, Adobe Acrobat (Bookmarking, Redacting, Extracting, Combining, Bates Numbering), Excel (Mathematical Formulas and Sorting) and Type 65+ wpm (Typing Test Required). Clio experience is a plus.
Our ideal applicant will integrate into our core office values which include:
- Treating others as we would like to be treated.
- Listening with intent to understand what is being said and acknowledging that what is said is important to the speaker. Responding in a timely fashion.
- Speaking calmly and respectfully without sarcasm. Acknowledging everyone is right from their own perspective.
- Making only agreements we are willing, able and intend to keep. Communicating any issues at the first appropriate opportunity to all persons concerned. Proposing solutions if something is not working.
- Taking responsibility and ownership of tasks given. Asking clarifying questions if we do not understand or disagree.
- Communicating with honesty and with purpose.
- Never saying anything about anyone in our office that we would not say to him or her.
The work schedule is Monday through Friday starting at 10:00 a.m. to 3:30 p.m. Hourly rate depends on experience in the practice areas.
If you are a reliable individual who thrives in creating and maintaining an organized environment, we encourage you to apply for this position.
Work Location: In person
Ability to commute to Torrance, CA 90505, this is an onsite position only, not remote work.
