Pay: $20.00 per hour
Job description:
Assistant for Personal and Business Support Role Overview:
We are looking for a dedicated and organized assistant to provide personal and business support. This role involves handling various tasks to ensure smooth daily operations and maintaining an organized workflow.
Responsibilities: Personal Support:
- Conduct research on items to buy and provide recommendations.
- Manage the calendar, set reminders for appointments, and send event reminders.
- Be available to receive questions or instructions and handle research or reminders.
Business Support:
- Manage business emails, provide updates, learn email response preferences, utilize ChatGPT for drafting responses, and organize the inbox.
- Assist with a large project to open a new facility by communicating with the architect, following up on permits, checking the Los Angeles Department of Building and Safety's website for updates, and coordinating with the architect’s team to ensure progress.
- Perform research tasks like finding items on Alibaba, Amazon, eBay, or similar platforms, negotiating with suppliers, and assisting in drawing ideas using Photoshop or similar software.
- Organize projects, updating tasks and duties as needed based on reminders or ideas.
- Communicate with the project coordinator, William, to get updates, explain tasks, and follow up to ensure timely completion of tasks.
- Work with social media, including posting on platforms like X, Facebook, and LinkedIn, using design software like Canva, and scheduling posts using Buffer.
- Monitor Yelp and Google reviews, respond to new reviews, and show responses for approval, utilizing ChatGPT for drafting responses.
- Reach out to key business employees for updates, summarize information using ChatGPT, and send regular updates on tasks and projects.
- Organize and conduct meetings as needed.
- Be available during morning drives to actively chat and log notes, capturing ideas and discussing the day's agenda and tasks.
Qualifications:
- Previous experience as a personal assistant is required.
- Strong organizational and multitasking skills.
- Excellent communication skills, both written and verbal.
- Proficient in tools such as Wrike, Canva, ChatGPT, and Buffer (training can be provided if needed).
- Familiarity with platforms like Alibaba, Amazon, eBay, or similar platforms for product sourcing, ensuring the best prices, and preparing purchases for approval.
- Ability to work independently and meet deadlines.
- Experience with social media management and basic graphic design is a plus.
- Knowledge of virtual phone systems like RingCentral is advantageous.
Job Type: Full-time
Benefits:
401(k)
Employee discount
Health insurance
Work Location: In person
