Position Title: Executive Assistant/Project Coordinator
El Camino Group, LLC is a certified National Women’s Business Enterprise (WBE) specializing in leadership and organizational performance. We are a boutique consulting and coaching firm committed to helping leaders and organizations unlock their full potential. Our strengths-based approach leverages clients’ unique abilities to drive sustainable success.
Job Overview:
El Camino Group is seeking a highly skilled and organized Executive Assistant/Project Coordinator to provide critical support to our CEO in both administrative and operational tasks. This part-time, hybrid role (25–35 hours/week) requires working from a home office in west Los Angeles, as well as remotely, depending on project needs. The candidate will play a pivotal role in managing the CEO’s schedule, communications, and operational tasks. In addition, they will work directly with clients and company faculty of contractors – coordinating projects, managing events, and facilitating effective and efficient solutions. Candidates must have access to a car or rideshare for work-related errands, meetings, and occasional personal errands or returns, as needed.
Key Responsibilities:
Executive Support:
o Manage the CEO’s complex calendar and appointments, ensuring seamless scheduling and prioritization.
o Handle high-volume email correspondence, flag urgent matters, and draft responses on behalf of the CEO.
o Coordinate travel arrangements, including lodging, transportation, and itineraries for business trips or client meetings.
o Maintain the CEO’s professional certifications and records and handle any recertification processes.
o Manage personal tasks and errands when necessary.
Administrative/Operations:
o Oversee day-to-day administrative tasks including organizing meetings, maintaining files, tracking financials, and supporting compliance.
o Assist with the preparation of presentations, reports, and other materials for client meetings.
o Serve as a liaison between the CEO and external clients or contractors, ensuring clear and timely communication.
Proposal Development:
o Collaborate with the CEO on creating client proposals, including drafting, editing, and ensuring alignment with business goals.
o Conduct research to support the development of proposals and other client-facing documents.
Accounts Payable/Receivable:
o Track invoices, manage accounts payable/receivable, and collaborate with the CFO on financial matters.
o Maintain accurate financial records and ensure timely client invoicing.
Key Qualifications:
Education:
o Bachelor’s degree in business, communications, or a related field preferred.
Experience:
o 3+ years of experience in a senior administrative or executive assistant role, preferably supporting C-suite executives.
o Experience in client-facing roles within consulting or business development is a plus.
Skills:
o Strong verbal and written communication skills, with exceptional attention to detail.
o Proficiency in Microsoft Office, Google Workspace, and project management tools.
o Experience in financial tracking and reporting, including invoicing and managing payments.
o Ability to prioritize and handle multiple tasks efficiently, with a proactive problem-solving approach.
o Knowledge of virtual collaboration tools like Zoom, Microsoft Teams, and scheduling platforms.
o Experience in event planning and travel coordination.
o Familiarity with AI technologies, such as ChatGPT, for streamlining tasks is a bonus.
Attributes:
Strong organizational and multitasking abilities.
Ability to work independently and handle confidential information with discretion.
Excellent interpersonal skills with a client-service mindset.
Flexibility and adaptability to shifting priorities and fast-paced environments.
Compensation:
$24 - $26/hour based on experience, with the potential to transition to a full-time role, including benefits.
How to Apply:
Submit your resume and cover letter to: Admin@elcaminogroup.com. Please include "Executive Assistant/Project Coordinator Position" in the subject line.
El Camino Group, LLC. is an equal opportunity employer. Visit www.elcaminogroup.com to learn more.
